Office Assistant, Property, Mayfair

Bain and Gray; West End; On-site; GBP 40,000 - 45,000; Full time

Job summary

A leading recruitment agency in West End seeks an Office Administrator / Office Manager to provide administrative support. The role involves reception duties, office organization, vendor liaison, and more. Candidates should have a minimum of 4 years of relevant experience, strong communication skills, and proficiency in Microsoft Office. This position offers a competitive salary of £40,000 - £45,000 plus benefits.

Benefits

Benefits

Qualifications

• Minimum of 4 years relevant work experience in office administration.
• Excellent verbal and written communication skills.
• Strong organisational and problem-solving skills.

Responsibilities

• Support the office in all its administrative tasks.
• Liaise with vendors, employees, guests, and services teams.
• Manage internal and external meeting rooms.
• Ensure cover of the reception telephone during business hours.
• Maintain office supplies and equipment.

Skills

Office administration

Microsoft Office applications

Verbal communication

Written communication

Time management

Problem-solving

Job description

Role Title: Office Administrator / Office Manager

Location – West End

Salary - £40,000 -45,000 + benefits

VB7041

The role of the Office Administrator is to support primarily the Office in all its administrative tasks. This will involve liaising with vendors, employees, guests and services teams to ensure a smooth running of the office. There are several facets to the role, namely front of house duties, general office organisation, facilities and supporting the wider team with traditional support. Ideal candidate will be well presented and articulate with the ability to juggle a busy and forever changing work load. Experience in a similar role essential.

Key Responsibilities

• Reception/Front of House Duties
• Oversee internal and external meeting rooms management
• Upkeep of post distribution and filing systems, including arranging couriers and inter office post
• Telephone: Ensuring cover of the reception telephone line during business hours
• Office supplies and budgeting: Keep track of supply levels and order office supplies when required
• Maintenance of office equipment / fault reporting / building access and where required liaise with Facilities
• Extensive verbal and written interaction with your internal colleagues and external clients
• Responsible for Fire Marshal & First Aider duties and coordination
• Provide London Office Facilities and Health and Safety onboarding to new joiners
• Build good working relationships with other vendors and the Operational Business Units within the company
• Provide admin support for any ad hoc projects
• Coordinate team weekly/monthly meetings through calendar management – minutes and actions update
• Work with colleagues to ensure consistent Executive Assistant coverage during holidays and sickness
• Work closely with the London IT team for new joiners/leavers and general office IT requirements

Personal Capabilities Required

• Ability to react to changing priorities and work proactively
• Flexibility, good time management and the ability to work to tight deadlines
• Attention to detail, quality driven mentality and able to maintain confidentiality
• Strong team player
• Strong organisational and problem
• A minimum of 4 years + relevant work experience in office administration
• Excellent knowledge of Microsoft Office applications
• Confident IT skills
• Excellent verbal and written communication skills