Office Assistant (part-time)

Alter Domus; Nottingham; On-site; GBP 20,000 - 25,000; Full time

Job summary

A financial services company in Nottingham is seeking a Receptionist to manage switchboard operations, schedule meetings, and support guest relations. The ideal candidate should have good communication skills and experience in a relevant domain. Strong proficiency in English and organisational capabilities are essential. This position offers opportunities for professional development and employee benefits.

Benefits

Flexible arrangements

Generous holidays

Support for professional accreditations

Qualifications

• Experience in a relevant business domain.
• Fluent English, knowledge of French is a plus.
• Proven ability to handle multiple tasks.

Responsibilities

• Manage the switchboard and reception.
• Handle diary management and appointments.
• Coordinate meetings and communications.

Skills

Excellent written and spoken English

Excellent keyboard skills

Organised and flexible

Good communication skills

Ability to prioritise

Tools

MS-Windows

Lotus Notes

Job description

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We are Alter Domus. Meaning “The Other House” in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.

Find out more about life at Alter Domus at careers.alterdomus.com

JOB DESCRIPTION:

• Managing the switchboard and reception.
• Managing and scheduling of meetings.
• Guest relations and meeting preparation.
• Dealing with couriers and post.
• High standard of maintenance of meeting rooms and reception area.
• Organising and maintaining diaries and making appointments.
• Dealing with incoming emails, faxes and post, often corresponding on behalf of your directors.
• Organising and attending meetings and ensuring your directors are well-prepared for meetings.
• Liaising with client, suppliers, other staff.
• Producing documents, briefing papers, reports and presentations.
• Screening telephone calls, inquiries and requests, and handling them when appropriate.
• Assisting with marketing events.
• Arranging travel and accommodation.
• Controlling quality of deliverables and the respect of internal procedure.
• Collaborating with management and various projects.
• Participating in the administrative tasks related to the directors’ departments.

YOUR PROFILE:

• You possess experience in relevant business domain;
• You have excellent written and spoken English skills, French is an advantage but not essential.
• You have excellent keyboard skills.
• You are MS-Windows software literate, master of Lotus Notes is an asset.
• You are organised, flexible and able to manage several skills.
• You demonstrate good communication and reporting skills.
• You demonstrate a reliable personality, focused on integrity and confidentiality.
• You demonstrate a pragmatic approach to problems.
• You demonstrate the ability to prioitise.

WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you.

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.

Our global benefits also include:

• Support for professional accreditations such as ACCA and study leave
• Flexible arrangements, generous holidays, birthday leave
• Continuous mentoring along your career progression
• Active sports, events and social committees across our offices
• Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program
• The opportunity to invest in our growth and success through our Employee Share Plan

Equity in every sense of the word:

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong.

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.