Office Assistant (4963)

MAZARS LIMITED; Poole; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading professional services network is seeking an Office Assistant in Poole to provide effective administrative support and ensure smooth office operations. The role involves enhancing processes through technology, delivering client services, and managing office events. Ideal candidates will have strong MS Office skills, administrative experience, and effective communication abilities.

Qualifications

• Excellent client service skills.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint).
• Recent experience or training in administration.
• Effective communication skills, both verbal and written.
• Flexibility to manage conflicting priorities.

Responsibilities

• Assess the effectiveness of processes and procedures, reporting back.
• Seek ways to utilize technology to improve processes.
• Deliver exceptional front-of-house service.
• Conduct Right to Work checks for new joiners.
• Support day-to-day facilities operations.

Skills

Client service

MS Office proficiency

Effective communication

Flexibility under pressure

Education

Recent experience or training in administration

Job description

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Office Assistant (4963)Forvis Mazars cares about your career progression, offering individually designed career paths that help you pursue your interests, match your changing needs, and explore your true potential. We work with diverse, prestigious clients across a range of sectors and geographies, giving you the opportunity to constantly update and grow your skills for lifelong professional development.

About the team

The Business Support team is here to ensure the smooth running of the office, providing seamless, effective, and proactive administrative support. We continually seek ways to make full use of technology to improve processes and efficiency, promoting agile ways of working and reducing reliance on paper.

About the role

• Assess the effectiveness of processes and procedures, reporting back to the Office Manager.
• Seek ways to utilize technology to improve processes and promote agile working, reducing paper reliance.
• Develop effective working relationships with Partners and Managers to understand their needs and offer advice, solutions, and improvements.
• Deliver exceptional front-of-house service.
• Support day-to-day facilities operations, maintaining a clean, secure, and safe environment for staff and visitors.
• Conduct Right to Work checks for new joiners and facilitate onboarding, including first day plans and office tours with health and safety in mind.
• Provide basic IT troubleshooting, escalating issues to relevant stakeholders as needed.
• Support switchboard operations.
• Assist in organizing local office events in collaboration with the events team.
• Manage incoming and outgoing post and courier services.

What we are looking for

• Excellent client service skills.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint).
• Recent experience or training in administration.
• Effective communication skills, both verbal and written, with an ability to collaborate.
• Flexibility to work under pressure, manage conflicting priorities, and set expectations effectively.

About Forvis Mazars

Forvis Mazars is a leading global professional services network operating under a single brand worldwide, with two main entities: Forvis Mazars LLP in the United States and Forvis Mazars Group SC, an internationally integrated partnership in over 100 countries. We are committed to delivering exceptional client service in audit & assurance, tax, and advisory services. Our strategic vision aims to advance our clients, people, industries, and communities, addressing emerging sustainability issues such as human rights, climate change, and environmental impacts.

Job ID 4981