Office Assistant (12 month fixed term contract)

Forvis Mazars; Poole; On-site; GBP 24,000 - 28,000; Full time

Job summary

A leading global professional services network is seeking an Office Assistant for a 12-month fixed-term contract in Poole. This role involves administrative support, process improvement, and ensuring effective front-of-house operations. The ideal candidate will have advanced MS Office skills, strong communication abilities, and the capacity to manage multiple priorities effectively. This position offers an opportunity to work in a dynamic team environment.

Qualifications

• Proven experience in an administrative role with MS Office proficiency.
• Effective verbal and written communication skills.
• Ability to manage conflicting priorities successfully.

Responsibilities

• Assess the effectiveness of processes and report back to Office Manager.
• Develop working relationships with Partners and Managers.
• Deliver exceptional service with an emphasis on front-of-house operations.
• Conduct Right to Work checks and facilitate effective onboarding.
• Provide basic IT troubleshooting support.

Skills

Advanced MS Office skills

Excellent communication

Flexibility under pressure

Education

Evidence of administration training or experience

Job description

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Office Assistant (12 month fixed term contract), Poole

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Client:

Forvis Mazars

Location:

Poole, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

dc43bfe933b1

Job Views:

7

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

ForvisMazars cares about your career progression, offering individually designed career paths that help you pursue your interests, match your changing needs, and explore your true potential. We work with diverse, prestigious clients across a range of sectors and geographies, giving you the opportunity to constantly update and grow your skills for lifelong professional development.

About the team

The Business Support team are here to provide the smooth running of the office, to provide seamless, effective and proactive administrative support. To continually seek ways to make full use of technology to improve processes and efficiency. To promote agile ways of working and reduce reliance on paper.

About the role

• Continually assess the effectiveness of processes and procedures reporting back to the Office Manager.
• Continually seek ways to make full use of technology to improve processes and efficiency and to promote agile ways of working and reduce reliance on paper.
• Pro-actively develop effective working relationships with Partners and Managers around the office to understand their needs and offer advice and solutions to problems and improve ways of working.
• Deliver exceptional service in the office, with a particular emphasis on front-of-house operations.
• Provide support for the day-to-day facilities operations, helping to maintain a welcoming, clean, secure and safe working environment for team members and visitors.
• Conduct Right to Work checks in the office for new joiners and ensure effective onboarding, including executing first day plans and facilitating office tours with particular emphasis on health and safety requirements.
• Provide basic IT troubleshooting in the office, escalating issues promptly to relevant stakeholders, including the IT team and Office Manager.
• Provide switchboard support.
• Support and organisation of local office events, working with the events team for guidance and support where applicable.
• Support with the management of post in local office, as well as couriers.

What we are looking for

• Advanced MS Office skills (specifically Word, Excel and PowerPoint)
• Some recent evidence of administration training or experience
• Excellent communication: demonstrates an effective style of communication and collaboration, both verbally and in writing
• Flexible with the ability to work effectively under pressure and manage conflicting priorities, effectively managing expectations when required

About Forvis Mazars

Forvis Mazars is a leading global professional services network. The network operates under a single brand worldwide, with just two members: Forvis Mazars LLP in the United States and Forvis Mazars Group SC, an internationally integrated partnership operating in over 100 countries and territories.

Both member firms share a commitment to providing an unmatched client experience, delivering audit & assurance, tax and advisory services around the world. Together, our strategic vision strives to move our clients, people, industry and communities forward.Through our reach and areas of expertise, we help organisations respond to emerging sustainability issues in the global marketplace including human rights, climate change, environmental impacts and culture.