Office Assistant

Trapeze Recruitment Services Ltd; Sittingbourne; On-site; GBP 20,000 - 25,000; Full time

Job summary

A local recruitment agency is seeking a proactive Office Assistant to ensure smooth office operations. Responsibilities include managing incoming calls, deliveries, and administrative support. Ideal candidates will possess strong organizational skills, a positive attitude, and proficiency in MS Office. This is a full-time, on-site role in Sittingbourne.

Responsibilities

• Ensure printers are stocked and operational each morning
• Answer incoming phone calls and direct them appropriately
• Accept and manage incoming deliveries
• Prepare and serve drinks for visitors and internal meetings
• Scan and file documents accurately
• Organise and schedule meetings including room bookings
• Assist with administrative finance tasks such as typing up purchase orders

Skills

Good organisational and time-management skills

Confident communicator with a polite and professional phone manner

Proficient in basic computer skills including MS Office

Ability to multitask and work flexibly

Positive, can-do attitude

Tools

MS Office

Excel

Sage

Job description

Overview

Job Summary for Office Assistant

We are looking for a proactive and reliable Office Assistant to support the smooth running of our office operations. The successful candidate will provide general administrative support to various departments and ensure day-to-day tasks are completed efficiently and with attention to detail. This is a hands-on role suited to someone who is organised, approachable, and ready to assist with a variety of tasks. This is working Monday to Friday 8am to 5pm in the office.

Key Responsibilities for Office Assistant

• Ensure printers are stocked with paper and in working order each morning.
• Answer incoming phone calls and direct them appropriately.
• Accept and manage incoming deliveries.
• Prepare and serve drinks for visitors and internal meetings.
• Scan and file documents accurately, maintaining organised records.
• Print documents as required by team members.
• Organise and schedule meetings, including room bookings and diary coordination.
• Assist with administrative finance tasks such as typing up purchase orders and checking invoices against delivery notes.
• Provide ad-hoc administrative support to the wider team as needed.

Skills & Experience Required for Office Assistant

• Good organisational and time-management skills.
• Confident communicator with a polite and professional phone manner.
• Proficient in basic computer skills, including MS Office, Excel and Sage advantageous.
• Ability to multitask and work flexibly to meet the needs of the office.
• A team player with a positive, can-do attitude.

Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained