Office Assistant

Self-Portrait; London; On-site; GBP 22,000 - 30,000; Full time

Job summary

A well-established fashion company seeks an Office Assistant to manage front desk operations and support administrative tasks. The ideal candidate will ensure a welcoming environment, maintain office organization, and liaise with various vendors. Strong communication, organizational, and multitasking skills are essential for success in this vibrant role within a dynamic team.

Qualifications

• Work experience as a receptionist or similar FOH role.
• Professional attitude and appearance.
• Ability to be resourceful and proactive when issues arise.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Ensure office is tidy and presentable.
• Liaise with multiple vendors to maintain smooth working order of all office facilities.

Skills

Organizational skills

Multitasking

Customer service attitude

Communication

Proficiency in Microsoft Office Suite

Tools

Microsoft Office Suite

Office equipment (print/scan/phones)

Job description

About Us

Founded in 2013 by Malaysian-born and Central Saint Martins trained Han Chong, self-portrait has grown into a globally beloved brand in under 10 years. Having previously exhibited at the Venice Biennale as an artist, Han was drawn to fashion driven by a desire to create works that can touch more people. He decided to launch self-portrait - a moniker that reflects the women for whom he designs, with the sole aim to create beautiful clothes that would make women feel special.

About the role

We are looking for an Office Assistant to support our FOH operations on a daily basis and to perform a variety of administrative and clerical tasks to support the wider business.

You will be the first point of contact for our company. The office assistant is responsible for all front-desk activities, welcoming guests, distributing correspondence and deliveries, and maintaining an organised working atmosphere.

We are looking for a welcoming and organised office assistant with impeccable phone and email manner. You should also be able to deal with multiple concurrent tasks in a timely and effective manner, while streamlining office operations. Being adaptable to a changing workload is essential for this position.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors or couriers to the appropriate person
• Ensure office is tidy and presentable
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access
• Track and maintain constant supply of office consumables
• Liaise with multiple vendors to maintain smooth working order of all office facilities
• Assist in organising space for executive meetings or events as required
• Ad hoc: General administrative duties as required to support the Head of Business Development and wider business

Experience & Requirements

• Work experience as a receptionist or similar FOH role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment eg. print/scan/phones
• Professional attitude and appearance
• Impeccable phone manner and written communication
• Ability to be resourceful and proactive when issues arise
• Excellent organisational skills
• Multitasking and time-management skills, with the ability to prioritise tasks
• Customer service attitude