Office Assistant

Edward Mann; Greater London; Hybrid; GBP 32,000 - 35,000; Full time

Job summary

An established industry player in the financial services sector is seeking a dedicated Office Assistant to join their dynamic team in the heart of London. This role offers an excellent opportunity to be the first point of contact for clients and visitors while maintaining a welcoming office environment. The ideal candidate will possess strong communication and organizational skills, ensuring smooth day-to-day operations. With a hybrid working model, this position allows for four days in the office and Fridays from home, providing a balanced work-life dynamic. If you are looking to contribute to a vibrant workplace and support a senior operations team, this role is perfect for you!

Qualifications

• Strong communication and organizational skills are essential for this role.
• Experience in administrative support and customer service is preferred.

Responsibilities

• Manage incoming calls and provide basic company information.
• Oversee front of house operations to ensure a professional experience.
• Support the senior operations team with administrative assistance.

Skills

Communication Skills

Organizational Skills

Customer Service

Administrative Support

Education

High School Diploma

Bachelor's Degree (preferred)

Job description

Edward Mann are hiring for an excellent client of ours situated in the heart of London, working within the financial services sector.

Role: Office Assistant

Location: SOHO, London, UK

Salary: £32,000 - £35,000 + Bonus

Working Model: 4 days in office, Fridays from home

Core Responsibilities:

• Serve as the first point of contact by managing incoming calls, responding to general inquiries, redirecting calls, and providing basic company information.
• Oversee front of house and reception operations, ensuring a welcoming and professional experience for visitors, candidates, and staff.
• Maintain a clean, organized, and presentable office environment, including communal areas such as the kitchen, meeting rooms, and storage spaces.
• Monitor and manage office supply levels, placing orders as needed with prior approval from the CFO.
• Maintain ongoing communication with office suppliers and vendors, conducting annual reviews to assess service levels and identify improvements.
• Coordinate meeting room bookings and manage the meeting schedule, ensuring timely support for internal meetings and events.
• Support the senior operations team with administrative assistance and coordination for internal events and initiatives.
• Uphold and improve office processes to support the smooth day-to-day functioning of the workplace.

Additional Responsibilities:

• Conduct periodic supplier reviews to identify opportunities for increased efficiency and cost savings.
• Assist the front office team with travel arrangements and logistical coordination as needed.
• Provide occasional Executive Assistant support to Managing Directors on an ad-hoc basis.
• Deliver additional support to the senior operations team as required.

For more information please apply ASAP!

Edward Mann Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Edward Mann Ltd is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply.