Office Assistant

Pinsent Masons; Aberdeen City; On-site; GBP 22,000 - 28,000; Part time

Job summary

A leading law firm in Aberdeen is seeking a part-time Office Assistant to provide full support to the office. The ideal candidate will have GCSEs, experience in an office environment, and strong organizational skills. This role includes managing communications, assisting with reception duties, and maintaining office supplies. The firm values inclusivity and offers a supportive workplace with various employee benefits.

Benefits

Carers’ leave

Annual leave plus rollover options

Contributory pension

Private healthcare

Death in service cover

Interest-free loans and cycle scheme

Qualifications

• Experience in an office environment is preferred.
• Ability to multitask and work under pressure.

Responsibilities

• Manage post and fax communications.
• Handle daily receipt and distribution of mail.
• Assist with reception duties.

Skills

Customer service skills

Ability to work independently

Strong organizational skills

Education

GCSEs including maths and English

Job description

Job Description

Job Title: Office Assistant (Part-time)

Location: Aberdeen

Hours of Work: 3 days per week (Weds/Thurs/Fri)

About the Business:

At Pinsent Masons, we bring together the best people to get the job done. We value curiosity, learning, listening, and growth. Join our award-winning, hardworking, and commercially minded team to work with leading experts, build meaningful relationships, and make a difference. We offer varied and challenging work in an open and supportive environment.

Purpose of the Role:

The Office Assistant provides full support to the Aberdeen office.

Main Duties and Responsibilities:

1. Manage post and fax communications.
2. Handle daily receipt, sorting, distribution, collection, and dispatch of mail and deliveries.
3. Prepare Royal Mail manifests and liaise with courier services.
4. Assist with reception duties and meeting room setups.
5. Support reprographics, including copying, scanning, and laminating.
6. Maintain office supplies and equipment.
7. Ensure health, safety, and environmental standards are met.
8. Coordinate new starts and internal moves.
9. Support general workplace operations and administration tasks.

Candidate Overview:

Ideal candidates will have GCSEs including maths and English, experience in an office environment, strong customer service skills, and the ability to work independently and under pressure.

What We Offer:

• Carers’ leave
• Annual leave plus rollover or purchase options
• Contributory pension
• Private healthcare
• Death in service cover
• Interest-free loans and cycle scheme

Next Steps:

Applications will be reviewed, and successful candidates will be contacted. The interview process includes virtual and in-person stages, with a focus on flexibility and candidate comfort.

Our Commitment:

We celebrate diversity and are committed to an inclusive environment. We are Disability Confident, a Stonewall top employer, and part of various diversity initiatives. We encourage all candidates to apply and demonstrate their talents.