Office and Finance Manager

NFP People; Bristol; On-site; GBP 33,000 - 36,000; Full time

Job summary

A community-focused charity is looking for an Office and Finance Manager in Bristol to ensure smooth operations and oversee finance administration. The ideal candidate is organised, empathetic, and has experience in office management and finance. They will manage day-to-day operations and support the admin team, creating a welcoming environment for staff and clients. This permanent position offers competitive salary and benefits, including annual leave and pension contributions.

Benefits

26 days’ annual leave plus bank holidays (pro rata)

6% employer pension contribution

Regular supervision and ongoing professional development

Cycle to Work scheme

Qualifications

• Experience in office or business administration.
• Strong organisational and planning skills.
• Financial administration experience.
• Excellent communication skills and a calm, approachable manner.
• Ability to prioritise and adapt in a fast-paced setting.
• Confidence using IT systems and improving office processes.
• A collaborative and supportive working style.

Responsibilities

• Managing the day-to-day operations of the office.
• Overseeing finance administration and working with external finance support.
• Supervising reception and ensuring a warm, safe and professional front-of-house service.
• Supporting HR, IT and facilities functions.
• Line managing the Admin and Finance Assistant.
• Implementing and improving internal systems and procedures.
• Supporting staff with day-to-day operational needs.

Skills

Organisational skills

Financial administration

Communication skills

IT proficiency

Job description

Office and Finance Manager

We are seeking a highly organised and compassionate Office and Finance Manager to lead on daily operations and core business functions.

Position: Office and Finance Manager
Salary: £33,366 to £35,235 (NJC Pay Scale, points 23–25)
Location: Bristol
Hours: 37 hours per week, full-time
Contract: Permanent
Closing date: 9am, Wednesday 6th August 2025
Interview date: Tuesday 19th August 2025
Interview location: The Old Co-op, 42 Chelsea Road, Bristol, BS5 6AF

About the Role

As Office and Finance Manager, you’ll play a vital role in ensuring the smooth running of the organisation. You’ll oversee office administration, finance, HR, IT and facilities, helping to create a welcoming and well-functioning environment for both staff and clients.

You’ll manage and support the Admin and Finance Assistant, delegate day-to-day tasks, and form part of the management team, contributing to the delivery of organisational priorities.

Key responsibilities include:

• Managing the day-to-day operations of the office
• Overseeing finance administration and working with external finance support
• Supervising reception and ensuring a warm, safe and professional front-of-house service
• Supporting HR, IT and facilities functions
• Line managing the Admin and Finance Assistant
• Implementing and improving internal systems and procedures
• Supporting staff with day-to-day operational needs

About You

We’re looking for someone proactive, empathetic and highly organised. You’ll have a background in office administration and finance, and be confident managing multiple responsibilities in a dynamic environment.

You will bring:

• Experience in office or business administration
• Strong organisational and planning skills
• Financial administration experience
• Excellent communication skills and a calm, approachable manner
• Ability to prioritise and adapt in a fast-paced setting
• Confidence using IT systems and improving office processes
• A collaborative and supportive working style

About the Organisation

The charity supports people living with or affected by HIV in Bristol and the surrounding areas. They provide a wide range of services including advice, peer support, mentoring, advocacy, campaigning and sexual health outreach.

The charity are proud to offer person-centred, non-judgemental, and high-quality support that treats every client with dignity, respect and confidentiality.

As part of the team, you’ll benefit from:

• 26 days’ annual leave plus bank holidays (pro rata)
• 6% employer pension contribution
• Regular supervision and ongoing professional development
• Cycle to Work scheme

Other roles you may have experience of could include: Operations Manager, Office Manager, Finance and Admin Manager, Business Support Manager, Office and Facilities Manager, Administration Manager

Committed to equality, diversity and inclusion. We particularly welcome applications from people of African or Caribbean heritage and those living with HIV.

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.