Office and Finance Administrator (Full-time or Part-time) Permanent employee, Full or part-time[...]

ClimatePartner GmbH; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A climate impact consultancy is seeking a Finance and Office Administrator to support finance processes and maintain a thriving office culture. The ideal candidate will have strong organisational and interpersonal skills, with at least three years of administrative experience. This role offers a dynamic work environment and opportunities for personal growth while contributing to climate action.

Benefits

Cycle-to-work scheme

30 days of holiday plus public holidays

Comprehensive sick leave policy and EAP

Flexible, hybrid working environment

Enhanced, gender-neutral parental leave options

Healthcare benefits after probation

3% pension contribution

Qualifications

• Minimum of three years' experience in an administrative role.
• Proactive and self-motivated, capable of identifying and addressing issues independently.
• Ability to thrive in a fast-paced environment and manage changing priorities effectively.

Responsibilities

• Oversee credit control tasks and processes to ensure timely payment of invoices.
• Coordinate with auditors during internal and external audits, providing necessary documentation.
• Manage attendance and desk/meeting room booking systems.

Skills

Organisational skills

Interpersonal skills

Attention to detail

Communication skills

Tools

Xero

Microsoft Office Suite

Dynamics

Job description

What you will do

This is a brilliant opportunity for an energetic and highly organised Finance and Office Administrator to join a growing team that thrives on collaboration, learning, and making a real impact. We’re looking for someone who enjoys being in a dynamic office environment, is eager to build strong relationships, and takes initiative to keep things running smoothly behind the scenes.

We’re a climate impact consultancy that has grown, since our inception in 2020, ClimatePartner UK has doubled to a team of 30. We are a passionate, social and impact-focused team that work with clients to help make net zero a reality through measurement, reductions, and climate project contributions.

In this role, you’ll play a vital part in streamlining finance processes and keeping our office culture thriving. If you're someone who brings energy to the room, loves learning, and takes pride in creating a well-run, welcoming space for others—you’ll fit right in and help us make climate action happen.

Office responsibilities

• Liaise with the office provider for facility management, including health and safety regulations.
• Support onboarding by setting up laptops and IT equipment for new joiners.
• Assist with visa and recruitment processes, including coordinating interviews and follow-ups
• Ensure employees have the necessary equipment and office environment to operate efficiently.
• Manage attendance and desk/meeting room booking systems.
• Foster a positive and collaborative office culture by coordinating team events, workshops, and offsites, including venue booking, catering, and logistics.
• Mark key cultural dates and events to drive team engagement through speaker coordination and internal event management.
• Implement and promote eco-friendly practices within the office and support the preparation of our carbon footprint report.
• Manage the visitor registration process to ensure a welcoming experience for guests.
• Maintain inventory and compliance across IT, data protection policies, and employee guidelines.
• Assist with basic IT troubleshooting and liaise with global IT support for complex issues.
• Handle broader office administration, including post, office stationery, fresh fruit, and technology

Finance responsibilities

• Oversee credit control tasks and processes to ensure timely payment of invoices.
• Manage accounts payable tasks to ensure timely approval and payment of vendor invoices and staff expenses.
• Collaborate with the global finance team and external tax advisors on quarterly tax filings and financial statements.
• Coordinate with auditors during internal and external audits, providing necessary documentation.
• Track the social budget and assist employees with expense submissions for accurate processing.

Who you are

Requirements:

• Minimum of three years' experience in an administrative role.
• Exceptional organisational skills, with the ability to prioritise and manage multiple tasks efficiently.
• Proactive and self-motivated, capable of identifying and addressing issues independently.
• Strong attention to detail, ensuring accuracy in financial and administrative tasks.
• Strong interpersonal skills with the ability to build and maintain positive relationships with team members.
• Good verbal and written communication skills, effective in liaising with internal stakeholders.
• Ability to thrive in a fast-paced environment and manage changing priorities effectively.
• Proficiency in using financial software (e.g., Xero) and office management tools (e.g., Microsoft Office Suite, Dynamics).

Desired, but not essential:

• Experience in a finance administrative capacity.
• Experience in coordinating team events, workshops, and offsites.

Benefits

Join our dynamic and diverse team, where authenticity is celebrated. We collaborate openly and effortlessly, fostering a work environment where we enjoy socialising both inside and outside of work. Here are some of the perks we offer:

• Take advantage of our cycle-to-work scheme and contribute to a greener future.
• Enjoy 30 days of holiday, plus public holidays, because we believe a well-rested team performs at its best.
• Prioritize your mental and physical health with our comprehensive sick leave policy and Employee Assistance Programme (EAP).
• Balance work and life with our flexible, hybrid working environment.
• Regular development and check-in meetings are integral to our feedback culture, ensuring your continuous growth.
• Access our enhanced, gender-neutral parental leave options, supporting you during life’s significant moments.
• Healthcare Benefits: After successfully completing your probation period, you'll be eligible for Medicash, our healthcare plan, to help cover everyday healthcare costs.
• We contribute 3% to your pension through NEST, with a 5% employee contribution.

How to apply

Ready to make a difference? Apply now!

Simply click the application button below to submit your resume and cover letter addressing the tasks and requirements listed in ‘Who you are’ and ‘What you’ll do’.

At ClimatePartner, we believe in fostering a diverse and inclusive environment where everyone feels valued and empowered to contribute. We provide equal opportunities to all qualified applicants, regardless of background or identity.

If you have any questions about the application process or require reasonable adjustments for your interview, please don't hesitate to contactJessica Simpson from our People Team [e-mail].

Find out more about working at ClimatePartner and see all our current job openings atclimatepartner.com/careers.