Office Administrator (Prep)

Triton LTD; Birkenhead; On-site; GBP 12,000 - 18,000; Part time

Job summary

Birkenhead School is seeking a part-time administrative assistant for the Prep Office. The role involves providing customer care, administration, and secretarial support to the Head of Prep and teaching staff. This position offers a rewarding opportunity to work with students and be part of a committed team, with various benefits including discounts on school fees and access to gym facilities.

Benefits

Discount on School Fees for permanent members of staff

Free use of the fully equipped on-site gym

Access to the Employee Assistance Programme

Support for your continuous professional development

Lunch provided during term time

Electric Car charging points on site

Qualifications

• Excellent customer care and administration skills required.
• Good secretarial skills and excellent telephone manner essential.

Responsibilities

• Provide excellent customer care and administration support.
• Manage Reception Desk and handle incoming calls.
• Assist in creating materials for School events.

Skills

Customer care

Administration

Secretarial skills

Telephone manner

Job description

Birkenhead School, awarded the Sunday Times Independent Secondary School of the Year in the North West for 2025, was founded in 1860. It is an HMC independent day school providing education for boys and girls drawn from the whole of the Wirral, Liverpool and as far afield as Chester and North Wales.Situated in the leafy suburb of Oxton, the School enjoys excellent facilities. The main campus has a village green atmosphere, with classrooms and laboratories looking out over the cricket square.

A key feature of the School is its strength of community, which runs through the student, staff and parental bodies. The School is embedded within the wider Wirral community, and has strong links with local businesses and charities. The School aims to inspire students both inside and outside the classroom, knowing each individual and providing them with outstanding opportunities to find their niche.

Birkenhead School recruits on attitude as much as the quality of an individuals qualifications on paper, an approach that has played a considerable role in the winning of the Sunday Times award in short, staff go above and beyond.

The Role And Responsibilities

The role is based in the Prep Office. Responsible to the Head of Prep, but reporting to the Head of Preps PA on a day to day basis, the successful candidate will be required to provide excellent customer care, administration and secretarial support to the Head of Preps PA, Teaching staff, Head of Prep and Deputy Head of Prep. The role is a varied one and will require good secretarial and administration skills, and an excellent telephone manner and customer care skills.

Key Responsibilities

To undertake essential Prep Office administration, assisting the daily running of the Prep Office, including manning the Reception Desk, handling incoming telephone calls, welcoming visitors, daily registers, typing correspondence, keeping the Schools database updated by inputting and updating School records.

Key Duties

• To provide high standards of consistent, efficient admin support
• To promote and safeguard the welfare of all pupils at School
• To liaise with other staff, including Head of Prep, teaching staff, the Bursar and Head of Preps PA
• To provide high standards of service and care to parents, pupils, staff and visitors
• To respond to correspondence by telephone, emails, and face to face as necessary
• Assist in the creation and production of materials and communications for School events, such as Christmas services, drama productions, Prize-giving events and Sports Days
  
  

For the full list of responsibilities, please see the Information for Candidates, available on the School website under Employment Opportunities.

This is a part-time, term-time post of 24 hours per week, anticipated to be over 3 days (Monday to Wednesday) working 36 weeks per year, usually between the hours of 8.00am and 5.00pm.

We will value and support your contribution to School life and in return provide you with excellent rewards;

• Working with fantastic young students
• Working as part of a committed team
• Term time is 34 weeks
• Discount on School Fees for permanent members of staff
• Free use of the fully equipped on-site gym
• Access to the Employee Assistance Programme
• Support for your continuous professional development
• Lunch provided during term time
• Electric Car charging points on site
  
  

To meet our safeguarding obligations, an Enhanced Disclosure and Barring Service check is undertaken as part of the recruitment process for all new staff. As Birkenhead School is an educational provider, it is permitted to ask whether an applicant has any convictions, cautions, reprimands or final warnings which would not be filtered in line with current guidance, as defined by The Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). It is a criminal offence for an individual who is barred from working with children to apply for a role which is classed as regulated activity.

The closing date for applications: 9.00am on Wednesday 11th June 2025