Office Administrator (Prep)

Triton LTD; Birkenhead; On-site; GBP 12,000 - 18,000; Part time

Job summary

A leading independent school in Birkenhead is seeking a part-time administrative assistant for the Prep Office. This role involves providing excellent customer care and administrative support, with responsibilities including reception duties, liaising with staff, and assisting in school events. The position offers a supportive team environment and various employee benefits.

Benefits

Discounts on school fees

Free gym use

Access to Employee Assistance Programmes

Professional development support

Lunch during term

Electric car charging points

Qualifications

• Good secretarial skills required.
• Excellent telephone manner and customer service skills essential.

Responsibilities

• Assist in daily Prep Office administration, including manning the Reception Desk.
• Provide high standards of admin support and promote pupil welfare.
• Liaise with staff and deliver high standards of service to parents and visitors.

Skills

Customer service

Secretarial skills

Excellent telephone manner

Job description

Birkenhead School

Awarded the Sunday Times Independent Secondary School of the Year in the North West for 2025, Birkenhead School was founded in 1860. It is an HMC independent day school providing education for boys and girls from the Wirral, Liverpool, Chester, and North Wales.

Situated in Oxton, the School boasts excellent facilities with a 'village green' atmosphere, including classrooms and laboratories overlooking the cricket square.

The School emphasizes community, with strong links to local businesses and charities, aiming to inspire students both academically and personally by providing outstanding opportunities tailored to each individual.

Birkenhead School values attitude as much as qualifications, fostering staff who go above and beyond, which contributed to its award.

The Role and Responsibilities

The role is based in the Prep Office, reporting to the Head of Prep and the Head of Prep’s PA. The successful candidate will provide excellent customer care, administration, and secretarial support, requiring good secretarial skills, an excellent telephone manner, and customer service skills.

Key Responsibilities

• Assist in daily Prep Office administration, including manning the Reception Desk, handling calls, welcoming visitors, managing registers, typing correspondence, and updating school records.

Key Duties

• Provide high standards of admin support
• Promote and safeguard pupil welfare
• Liaise with staff, including the Head of Prep, teaching staff, Bursar, and PA
• Deliver high standards of service to parents, pupils, staff, and visitors
• Respond to correspondence via phone, email, and face-to-face
• Assist in creating materials for school events such as Christmas services, drama productions, Prize-giving, and Sports Days

For the full list of responsibilities, see the Information for Candidates on the School website under Employment Opportunities.

This is a part-time, term-time role of 24 hours per week over 3 days (Monday to Wednesday), usually between 8:00 am and 5:00 pm, for 36 weeks per year.

We offer excellent rewards, including working with young students, a supportive team, discounts on school fees, free gym use, access to Employee Assistance Programmes, professional development support, lunch during term, and electric car charging points.

All staff undergo an Enhanced Disclosure and Barring Service check to meet safeguarding obligations. Applicants are asked about any relevant convictions in line with legal requirements.

Closing date for applications: 9:00 am on Wednesday, 11th June 2025.