Office Administrator - Part-Time - Permanent - Competitive Salary - Based in Maidstone, RECRUIT[...]

Guardian Jobs; Maidstone; On-site; GBP 14,000; Part time

Job summary

A well-established company in Maidstone is seeking an Office Administrator for a permanent position. The role involves managing office procedures, providing administrative support, and liaising with clients. Ideal candidates should have at least 2 years of experience in office administration, be proficient in Microsoft Office, particularly Excel and Word. The role offers a competitive salary and benefits including private healthcare and pension scheme.

Benefits

20 days holiday + bank holidays

Private Healthcare

Company contributory pension scheme

Pirkx membership for additional benefits

Qualifications

• Minimum 2 years’ experience in office administration or finance.
• Confident with numbers and preparing quotes.
• Highly organized with strong communication skills.

Responsibilities

• Support daily office procedures and act as a point of contact.
• Manage shared inboxes and respond to queries.
• Prepare and circulate reports, meeting notes, and presentations.

Skills

Office administration

Time management

Attention to detail

Communication skills

Confident with numbers

Education

Business Administration qualification

GCSEs including English and Maths

Tools

Microsoft Office (Excel and Word)

Xero

Job description

Overview

An Excellent opportunity for an Office Administrator to join a well-established company based in Maidstone, Kent.

Job Type: 20 hours Per Week, Mon – Fri, Permanent.

This role is initially offered at 20 hours per week, with the possibility of increased hours in the future depending on business needs.

Salary: Very Competitive Salary, Depending on Experience. (£13.00ph)

Location: Maidstone, Kent.

The Company:
Delivering bespoke security solutions we aim to provide unrivalled safety through security. The company ethos and culture are to deliver the highest standards and values, tailored to private clients, whilst remaining committed to developing a class winning solutions whilst upholding traditional heraldic values.

Office Base and Hours: Office-based role, 20 hours per week, Monday to Friday, permanent.

Responsibilities

• Support daily office procedures for the operations team and act as a point of contact for clients and employees, providing administrative support and managing queries.
• Manage shared inboxes and respond to routine enquiries.
• Prepare, format, and circulate reports, meeting notes, and presentations.
• Maintain accurate records, databases, and filing systems (digital and physical).
• Schedule and coordinate meetings, site visits, and team calendars.
• Monitor and record expenses against budgets.
• Assist with supplier onboarding and maintain supplier records.
• Support with quotes, tender documents, and contract administration.
• Track project progress and update internal systems.
• Assist with resource allocation and workforce scheduling.
• Liaise with engineers, subcontractors, and clients to coordinate activities.
• Monitor deadlines and follow up to ensure tasks are completed.
• Maintain health & safety records, training logs, and compliance documents.
• Ensure policies, procedures, and certifications are up to date.
• Prepare site access paperwork and permits as required.
• Act as the first point of contact for internal queries.
• Support cross-team communication between operations, finance, and management.
• Prepare client updates or summaries on project status when required.
• Identify areas where admin processes can be streamlined.
• Support the implementation of new systems or tools for greater efficiency.
• Maintain a good working knowledge of office equipment and office management tools to ensure administrative activities run smoothly on a daily and long-term basis.

Candidate Requirements

• Minimum 2 years’ experience in an office administration or finance-focused support role.
• Confident working with numbers and quotes.
• Business Administration qualification desirable.
• GCSEs including English and Maths (Grade C/4 or above).
• Accomplished in Microsoft Office, particularly Excel and Word, and Xero.
• Highly organised with excellent attention to detail and a proactive work ethic.
• Strong written and verbal communication skills.
• Able to manage time effectively and prioritise tasks under pressure.

What We’re Looking For

• A professional and positive attitude with a sense of ownership and accountability.
• A methodical, disciplined approach to managing finance processes.
• A team player who is equally comfortable working independently.
• Reliable, trustworthy, and able to handle sensitive information discreetly.

Benefits

• Competitive salary.
• 20 days holiday + bank holidays (pro rata).
• Private Healthcare.
• Company contributory pension scheme.
• Pirkx membership for additional benefits and perks.

Office Based. Working 20 hours Mon – Fri on a permanent basis you will receive a highly competitive salary £13,520.00 annum.

If you feel that you have the relative skills/attributes to fulfil this role then please apply now!

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.