Office Administrator - Part Time -15 Hours Glasgow - Clydebank

TN United Kingdom; Glasgow; On-site; GBP 20,000 - 30,000; Part time

Job summary

An established industry player is seeking a detail-oriented Office Administrator for a part-time role in Glasgow. This position involves providing essential administrative support to the Secretarial team and ensuring smooth office operations. Responsibilities include managing mail, processing courier requests, and offering reception services. The ideal candidate will possess strong computer skills and effective communication abilities. Join a dynamic team and contribute to the efficiency of a thriving business environment.

Qualifications

• Must be computer literate and have strong communication skills.
• Standard Grade Maths or English required.

Responsibilities

• Provide administration support to the Secretarial team and wider business.
• Manage switchboard and provide reception services for guests.

Skills

Computer literacy

Communication skills

Education

Standard Grade Maths or English

Job description

Social network you want to login/join with:

Office Administrator - Part Time - 15 Hours Glasgow - Clydebank, Glasgow

Client:

Northern Marine

Location:

Glasgow, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

7940793e65be

Job Views:

5

Posted:

05.05.2025

Expiry Date:

19.06.2025

Job Description:

The primary purpose of this role is to provide administration support to the Secretarial team as well as the wider business.

Key Responsibilities

• Opening office each morning and screening night service messages
• Checking, logging, and distributing incoming ships mail items
• Processing outgoing courier shipment requests and preparing associated paperwork
• Processing ships mail dispatches and courier requirements
• Circulating weekly ships mail dispatch lists
• Monitoring stock and ordering FedEx packaging
• Managing switchboard and forwarding calls to relevant departments
• Providing reception services for checking in guests and clients
• Processing visitor Wi-Fi password requests
• Handling catering and transportation requests
• Updating catering schedules and distributing updates to the catering team
• Updating EL-VIS system with upcoming office visits
• Providing front desk and switchboard cover when required
• Supporting process mapping of facilities processes
• Assisting with other admin tasks like ordering food and raising purchase requisitions
• Supporting the Facility Manager with additional admin tasks

Candidate Requirements

• Computer literate
• Standard Grade Maths or English or grade 3 or above