Office Administrator - Part Time -15 Hours Glasgow - Clydebank

Northern Marine; Glasgow; On-site; GBP 20,000 - 28,000; Part time

Job summary

A maritime services company based in Glasgow is seeking a part-time Office Administrator to provide essential administrative support to the Secretarial team. The ideal candidate will be computer literate and have basic qualifications in Maths or English. Responsibilities include managing incoming mail, processing courier requests, and providing front desk coverage. This role offers 15 hours per week in a dynamic office environment.

Qualifications

• Must be computer literate.
• Must have Standard Grade Maths or English, or Grade 3 or above.

Responsibilities

• Open office each morning and screen night service messages.
• Check, log, and distribute incoming ships' mail items.
• Process outgoing courier shipment requests.
• Provide reception for checking in guests and clients.

Skills

Computer literacy

Standard Grade Maths or English

Job description

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Office Administrator - Part Time - 15 Hours Glasgow - Clydebank, Glasgow

Client:

Northern Marine

Location:

Glasgow, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

Job Reference:

7940793e65be

Job Views:

29

Posted:

12.08.2025

Expiry Date:

26.09.2025

Job Description:

This role was posted on 16th Aug 2024.

The primary purpose of this role is to provide administration support to the Secretarial team as well as the wider business.

Key Responsibilities:

• Opening office each morning and screening night service messages
• Checking, logging, and distributing incoming ships' mail items
• Processing outgoing courier shipment requests and preparing associated paperwork
• Processing ships' mail dispatches and courier requirements
• Circulating weekly ships' mail dispatch lists
• Monitoring stock and ordering FedEx packaging
• Administering switchboard calls and forwarding to relevant departments
• Providing reception for checking in guests and clients
• Processing requests for visitor Wi-Fi passwords
• Handling catering and transportation requests
• Updating catering schedules and distributing updates to the catering team
• Updating EL-VIS system with details of upcoming office visits
• Providing front desk and switchboard coverage at Scotia House when required
• Supporting process mapping of facilities processes
• Assisting with other admin tasks such as ordering food and raising purchase requisitions
• Supporting the Facility Manager with additional admin tasks

Candidate Requirements:

• Computer literate
• Standard Grade Maths or English, or Grade 3 or above