Office Administrator – Part Time

TN United Kingdom; Lancing; On-site; GBP 23,000 - 24,000; Part time

Job summary

An established industry player is seeking a dedicated Office Administrator to cover maternity leave. This part-time role involves managing office tasks such as quote and purchase order management, coordinating between departments, and ensuring smooth daily operations. The ideal candidate will possess exceptional communication skills, experience in a similar role, and proficiency in Microsoft Office. Flexible hours are available to accommodate the right candidate. Join a supportive team environment where your contributions will make a significant impact on daily operations and customer satisfaction.

Benefits

Pro-rata holiday entitlement

Pension scheme

Flexible working hours

Other benefits discussed at interview

Qualifications

• Experience in office management and customer relations.
• Strong proficiency in Microsoft Office tools.

Responsibilities

• Manage contract renewals and quotations efficiently.
• Liaise with customers and suppliers for smooth operations.

Skills

Exceptional written and spoken English

Attention to detail

Office administration

Project coordination

Customer liaison

Education

Previous experience in a similar role

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Office Administrator (Part-time) required to cover maternity leave for a well-established IT company based in the Worthing area.

The successful candidate will handle various office roles including quote & purchase order management, liaising between internal departments and customers to ensure smooth daily operations. Additional duties may involve project coordination and diary management.

Position Overview:

• Management of contract renewals & quotations
• Sending reminders to customers for upcoming deadlines
• Scheduling technician visits and managing diaries
• Liaising with customers and suppliers to coordinate schedules
• Organising licensing procurement and activation
• Managing client requests and escalating issues as needed
• Providing quotes where required
• Explaining technical matters clearly to non-technical users
• Assisting with deliveries and stock control
• Onboarding new customers and customer handovers

Position Requirements:

• Exceptional written and spoken English with attention to detail
• Previous experience in a similar role
• Proficiency in Word, Excel, and Outlook
• Confident, professional, and a strong team player
• Highly self-motivated

Position Remuneration:

• Salary: £23,000 – 24,000 (Pro-rata)
• Hours: Either 5 days a week 10-2 pm or 3 days a week 9-5 (flexible for the right candidate)
• Pro-rata holiday entitlement
• Pension scheme
• Other benefits discussed at interview