Office Administrator (Maternity Cover)

TN United Kingdom; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator for maternity cover in Oxford. This role involves a variety of administrative tasks, including booking travel, organizing meetings, and supporting the Operations and People and Culture teams. The ideal candidate will have a strong administrative background, excellent communication skills, and a proactive approach to improving processes. Join a dynamic team where your contributions will make a significant impact on daily operations and employee satisfaction.

Qualifications

• Strong administrative background with a proactive attitude.
• Detail-oriented with excellent communication skills.

Responsibilities

• Coordinate with vendors for meeting refreshments and travel bookings.
• Manage office supplies and assist with payroll processes.

Skills

Administrative Skills

Communication Skills

Process Improvement

Customer Focus

Organizational Skills

Tools

Microsoft Office

Corporate Traveller System

Job description

Social network you want to login/join with:

Office Administrator (Maternity Cover), Oxford

Client:

Evox Therapeutic

Location:

Oxford, United Kingdom

Job Category:

Other

EU work permit required: Yes

Job Reference:

0316219bec91

Job Views:

10

Posted:

26.04.2025

Expiry Date:

10.06.2025

Job Description:

This is a maternity cover position for a generalist office administrator at Evox Therapeutics. The successful candidate will handle various administrative tasks, including booking travel for senior leadership, organizing training days and meetings, and arranging refreshments. The role involves working closely with the Operations team and supporting the People and Culture team and the CEO.

Key Responsibilities:

• Coordinate with stakeholders and external vendors to organize refreshments for meetings.
• Arrange taxis for visitors as needed.
• Work with the corporate travel system to book travel for employees.
• Purchase goods and services following company policies.
• Manage conference bookings and event attendance.
• Order and maintain office supplies and refreshments.
• Assist with Health and Safety processes, including training and maintenance scheduling.
• Greet visitors, handle parcels, and answer calls at reception.
• Administer employee benefits platforms such as Private Health and Life Assurance.
• Maintain HR information and applicant tracking systems.
• Collaborate with Finance to manage monthly payroll.
• Support onboarding and offboarding processes, including inductions.
• Assist the CEO with diary management and ad hoc tasks.

Person Specification:

The ideal candidate will:

• Have a strong administrative background.
• Possess a proactive, 'can do' attitude and be flexible.
• Enjoy reviewing and improving processes.
• Be highly organized and detail-oriented.
• Have excellent communication skills with a customer focus.

Experience & Knowledge:

• Proven administrative experience.
• Good knowledge of Microsoft Office.
• Office-based experience.
• Experience in process improvement.
• Ability to work independently and seek guidance when needed.
• Experience in the biotech industry is desirable.
• Experience with the Corporate Traveller system is a plus.