Office Administrator (IT)

Confidential; Cambridge; On-site; GBP 31,000 - 38,000; Full time

Job summary

The Perse School in Cambridge seeks an Office Administrator (IT) to join the IT department on a fixed-term basis until December 2027. The role supports the new school information system and maintains day-to-day IT Office operations for pupils aged 3–18.

Primarily non-technical, it requires interest in IT, strong digital skills and a willingness to learn, with a flexible approach to support three sites and the wider IT team.

Qualifications

• Experience in office administration.
• Interest in IT and strong digital skills.
• Willingness to learn and adapt.

Responsibilities

• IT Office administration for the 3–18 age range.
• Coordinate device repairs and returns; manage records.
• Maintain stock records and assist with equipment ordering and distribution.
• Support IT inductions for new staff and users; prepare equipment and documentation.
• Administer staff and pupil photographs and related records.
• Provide general IT Office support and keep records up to date.
• Support Veracross implementation and related documentation.

Job description

Office Administrator (IT)

Location: Cambridge

Salary: £34,901 per annum

Vacancy Type: 37.5 per week, Full Year

The Perse School is seeking to appoint an Office Administrator to join our IT department on a fixed term basis until December 2027. The postholder will provide practical and administrative support for the implementation of the new school information system, while helping to maintain the day-to-day operation of the IT Office across the 3-18 age range.

The role combines IT Office administration, device and stock processes, data-protection administration, Parent Portal support and operational support for mock examinations. This is primarily a non-technical role; prior technical experience is not essential, but an interest in IT, strong digital skills and a willingness to learn are important.

All members of the IT department are expected to provide support to all three sites, therefore a flexible approach and the ability to work independently and as part of a team are requirements for the role.

The Perse School Cambridge is one of the country s leading independent co-educational day schools for children aged 3-18.

Our aim is to be a leading employer of choice. This means we strive to be a school where staff say they are proud and excited to work, and feel valued, respected and motivated.

We are committed to providing a very competitive salary and benefits scheme. We want our staff to feel engaged and purposeful so that they, in turn, help pupils to be happy and successful.

Closing date: Friday 30th October at midday but applications will be considered as they are received; The Perse School reserves the right to make an appointment before the closing date.

Interviews will be held on Wednesday 4th and Friday 6th November.

The School actively supports equality, diversity and inclusion and encourages applications from all sections of society.

Key Responsibilities

IT Office administration (3-18)

• Coordinate device repairs and returns, including staff and pupil devices, and maintain accurate records of progress and outcomes.
• Maintain stock records, monitor levels and support the ordering, receipt and distribution of equipment and consumables.
• Support IT inductions for new staff and other users, including the preparation of equipment, information and routine documentation.
• Administer staff and pupil photographs, including associated lists, records and distribution tasks.
• Provide general administrative support to the IT Office and help ensure that records, documentation and shared information remain up to date.
• Work flexibly, both independently and as part of the wider IT team, to support the smooth running of the department. Veracross implementation support
• Provide administrative and practical support for the School s implementation of Veracross.
• Assist with implementation tasks, record keeping, data checking, documentation and follow up activity as directed.
• Support colleagues with routine queries and help maintain clear implementation guidance and process notes

The Perse School recognises that an important element in safeguarding our pupils is a robust recruitment process that incorporates measures to deter, reject or identify people who might abuse children, or who are otherwise unsuited to work with them. We are committed to safeguarding and promoting the welfare of children and applicants must be willing to undertake child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK immigration regulations).All work carried out at the School on a regular basis amounts to regulated activity. This role is also exempt from the Rehabilitation of Offenders Act 1974.

Safeguarding and promoting the welfare of children is everyone's responsibility. The School is committed to acting in the best interests of the child so as to safeguard and promote the welfare of children and young people. The School requires everyone who comes into contact with children and their families to share this commitment. Interviews will be conducted in person, and they will explore candidates suitability to work with children.