Office Administrator / Front of House

Artemis Search & Selection Limited; Belfast; On-site; GBP 60,000 - 80,000; Full time

Job summary

A professional services business in Belfast is seeking an Office Administrator / Front of House to be the first point of contact for clients. This full-time position requires excellent communication and organisational skills, managing office supplies, and supporting internal communications. Experience in similar roles is essential. The ideal candidate should be proactive and professional, ensuring a welcoming environment for all visitors.

Qualifications

• Previous experience in a receptionist, front-of-house or administrative role.
• Excellent communication and interpersonal skills.
• Strong organisational and multitasking ability.

Responsibilities

• Greet and welcome visitors in a friendly and professional manner.
• Answer and direct incoming phone calls and handle inquiries.
• Schedule and coordinate appointments and meeting rooms.

Skills

Communication skills

Organisational skills

Multitasking ability

Interpersonal skills

Attention to detail

Tools

MS Suite

Job description

Office Administrator / Front of House – Belfast

Competitive (dependent on experience)

Full-time, permanent

Artemis Human Capital is delighted to be working with a well-established and forward-thinking professional services business that prides itself on delivering high-quality projects and outstanding client service.

The Role

The Office Administrator / Front of House, you will be the first point of contact for clients, visitors and colleagues. This role requires excellent communication, organisation and multitasking skills to ensure the smooth running of the office. You will provide front-of-house support, administrative assistance and coordination across departments, contributing to the professional and welcoming environment that our client is known for.

Key Responsibilities

• Greet and welcome visitors in a friendly and professional manner
• Answer and direct incoming phone calls and handle inquiries
• Manage incoming and outgoing mail
• Schedule and coordinate appointments and meeting rooms
• Provide administrative support including drafting reports, letters and emails
• Maintain a clean, organised and professional reception area
• Order and manage office supplies
• Assist with data entry, filing and record-keeping
• Support internal communication across departments
• Organise travel arrangements for staff when required
• Provide quality assurance support through basic quality assurance checks and data entries

Experience Required

• Previous experience in a receptionist, front-of-house or administrative role
• Excellent communication and interpersonal skills
• Strong organisational and multitasking ability
• Confident using MS Suite
• A proactive, approachable and professional manner
• Strong attention to detail and accuracy in administrative tasks

For further information please contact Kelsey at Artemis Human Capital.