Office Administrator - Fire Prot

CBW Staffing Solutions Limited; London; On-site; GBP 26,000 - 27,000; Full time

Job summary

A staffing agency seeks an Office Administrator in London to manage appointments and support office operations. Ideal candidates should have at least 2 years' experience in business administration, excellent organisational skills, and proficiency in Microsoft Office. The role involves liaising with engineers and ensuring smooth office operations within the passive fire sector.

Qualifications

• Minimum 2 years’ experience in a business administration role, ideally in passive fire or related sector.
• Strong organisational skills and ability to handle multiple tasks.
• Excellent communication skills, both written and verbal.

Responsibilities

• Schedule and coordinate appointments for stakeholders.
• Organise and maintain engineers' diaries for efficiency.
• Upload and manage information on internal/external portals.
• Liaise with engineers and clients for administrative tasks.

Skills

Organisational skills

Communication skills

Attention to detail

Microsoft Office Suite proficiency

Job description

Job Specification: Office Administrator

Location: London Borough of Bexley
Position: Office Administrator
Salary: £26,000 - £27,000 per annum
Working Hours: 8:00 AM – 5:00 PM, Monday to Friday

Role Overview: We are seeking a highly organised and proactive Office Administrator to join our client in the Fire & Security Industry. The successful candidate will play a key role in ensuring the smooth and efficient operation of the office by managing appointments, coordinating engineers' schedules, and uploading data to both internal and external portals. This is an excellent opportunity for an individual with strong administrative skills and a keen attention to detail to support a dynamic team in the growing passive fire sector.

Key Responsibilities:

- Booking Appointments: Schedule and coordinate appointments for both internal and external stakeholders.
- Diary Management: Organise and maintain the diaries of engineers, ensuring appointments are arranged efficiently and conflicts are avoided.
- Portal Management: Upload and manage information on both internal and external portals, ensuring accuracy and timely updates.
- Communication: Liaise with engineers, clients, and external service providers to ensure the timely completion of administrative tasks.
- Office Support: Provide general administrative support to the team, including filing, document preparation, and data entry.
- Reporting: Assist with reporting tasks and maintain records in an organised and accessible manner.

Key Skills & Experience:

- Minimum 2 years’ experience in a business administration role, ideally within the passive fire industry or a related sector.
- Strong organisational skills and the ability to handle multiple tasks simultaneously.
- Excellent communication skills, both written and verbal.
- High level of attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work under pressure and manage priorities effectively.
- Experience using internal/external portals and scheduling software is preferred but not essential.

Desirable Attributes:

- Experience in the fire & security industry, particularly passive fire protection.
- Ability to work independently and as part of a team.
- Friendly, approachable, and professional demeanor.