Office Administrator / Bookkeeper / PA - Wooden & Steel Ship Repairs LTD

Wooden & Steel Ship Repairs Ltd.; England; On-site; GBP 22,000 - 28,000; Full time

Job summary

A maritime repairs company based in Cowes is seeking an Office Administrator to assist with administration tasks and bookkeeping. The role involves maintaining Health and Safety documentation, managing payroll, and interacting with customers and suppliers. The ideal candidate should have experience with QuickBooks and strong organizational skills. This position offers the opportunity for contributions towards office management improvements.

Qualifications

• Experience with QuickBooks accounting software required.
• Able to produce documents using Microsoft Word.
• Well-organised and able to work independently.

Responsibilities

• Maintain Health and Safety documentation and company policies.
• Organise general paperwork and filing procedures.
• Manage supplier payments and payroll activities.

Skills

Knowledge of QuickBooks

General computer skills

Good communication skills

Good time keeping

Organisational skills

Tools

QuickBooks

Microsoft Word

Job description

Overview

Wooden & Steel Ship Repairs Ltd, based at the Arctic Dry Dock, Cowes specialise in the repairs, maintenance and conversions of historic vessels and vessel conversions.

We are looking for an office administrator to assist in the day to day office administration tasks and general bookkeeping, as well as general assistance to the company director.

Responsibilities

• Keeping Health and Safety information up to date, ensuring that company policies are in place, creating staff handbooks relevant to Health and Safety. Including ensuring information relevant to machine tools, vehicles and cranes etc, is filed and readily available.
• Compiling company staff handbook and ensuring distribution of information to staff,
• Collecting information from job time sheets and compiling the information for invoicing purposes.
• General bookkeeping - knowledge and experience of QuickBooks account software - Reconciling accounts
• Organisation of general paperwork and arranging logical filing procedures.
• Compiling information from staff timesheets and producing invoices.
• Managing supplier payments.
• Managing payroll, sick pay, pensions and staff holiday times.
• Answering the phone and communications with customers and suppliers
• Chasing up outstanding invoices
• Assisting with project management tasks

Qualifications

• Knowledge and experience of QuickBooks accounting software.
• General computer skills - Able to produce documents on Microsoft Word.
• Well organised and able to work alone using own initiative.
• Good time keeping.
• Good communication skills.

We are very much open to new ideas on how to improve office management and company efficiency - with a will to help the company grow and make it a better place for all involved.