Office Administrator / Bookkeeper / PA - Wooden & Steel Ship Repairs LTD

isleofwightjobs.com; Cowes; On-site; GBP 22,000 - 28,000; Full time

Job summary

A maritime repair company in Cowes is seeking an office administrator to manage day-to-day administrative tasks, bookkeeping, and support the director. Responsibilities include maintaining Health and Safety information, managing payroll, and coordinating supplier payments. Candidates must have experience with QuickBooks and strong organizational and communication skills. This position offers an opportunity to contribute ideas for office management improvements.

Qualifications

• Experience with QuickBooks accounting software is essential.
• Strong general computer skills and document production abilities are necessary.
• Must be well organized and capable of working independently.
• Excellent timekeeping and communication skills are important.

Responsibilities

• Keep Health and Safety information up to date.
• Compile and distribute staff handbook information.
• Collect information from timesheets for invoicing.
• Manage supplier payments and payroll tasks.
• Assist with project management and chase outstanding invoices.

Skills

Knowledge of QuickBooks accounting software

General computer skills

Good communication skills

Strong organizational skills

Tools

Microsoft Word

Job description

Wooden & Steel Ship Repairs Ltd, based at the Arctic Dry Dock, Cowes specialise in the repairs, maintenance and conversions of historic vessels and vessel conversions.

We are looking for an office administrator to assist in the day to day office administration tasks and general bookkeeping, as well as general assistance to the company director.

The essential work will include -

• Keeping Health and Safety information up to date, ensuring that company policies are in place, creating staff handbooks relevant to Health and Safety. Including ensuring information relevant to machine tools, vehicles and cranes etc, is filed and readily available.
• Compiling company staff handbook and ensuring distribution of information to staff,
• Collecting information from job time sheets and compiling the information for invoicing purposes.
• General bookkeeping - knowledge and experience of QuickBooks account software - Reconciling accounts
• Organisation of general paperwork and arranging logical filing procedures.
• Compiling information from staff timesheets and producing invoices.
• Managing supplier payments.
• Managing payroll, sick pay, pensions and staff holiday times.
• Answering the phone and communications with customers and suppliers
• Chasing up outstanding invoices
• Assisting with project management tasks

Qualifications and experience -

• Knowledge and experience of QuickBooks accounting software.
• General computer skills - Able to produce documents on Microsoft Word.
• Well organised and able to work alone using own initiative.
• Good time keeping.
• Good communication skills.

We are very much open to new ideas on how to improve office management and company efficiency - with a will to help the company grow and make it a better place for all involved.