Office Administrator (Belfast - Part-Time)

VanRath; Belfast; On-site; Full time

Job summary

A well-established healthcare organization in Belfast is seeking an experienced Office Administrator for an interim contract. The role involves administrative, financial, and HR duties in a supportive team environment. Ideal for candidates with prior office administration experience, particularly in healthcare.

Qualifications

• Proven experience in a similar administrative role.
• Strong IT skills including Microsoft Office.

Responsibilities

• Front-of-house duties, greeting visitors and handling calls.
• Managing petty cash and resident funds.
• Coordinating rota cover and liaising with agencies.

Skills

Communication

Organisational Skills

IT Skills

Time Management

Tools

Microsoft Office

Job description

The Opportunity

VANRATH are delighted to be recruiting for an experienced Office Administrator to join a well-established organisation in the healthcare sector, based in Belfast. This is an interim contract and provides a chance to work within a supportive and rewarding team environment.

This is an excellent opportunity for someone with previous office administration experience, ideally within a healthcare or similar setting, who is looking for a stable, structured role with purpose.

The Role

Working 30 hours per week across 4 days (Monday to Friday), you will be responsible for a blend of administrative, financial, and HR-related duties to support the daily operations of a busy care home.

Salary: £14.13 per hour

Key Responsibilities:

Office & Reception Duties

• Front-of-house duties, greeting visitors and handling calls
• General administration to support the smooth running of the home

Finance Support

• Updating time & attendance systems for payroll
• Managing petty cash and resident funds
• Banking duties and invoice creation for external services
• Generating purchase orders and liaising with the finance team

HR Support

• Coordinating rota cover, liaising with agencies and bank staff
• Logging absence details and forwarding relevant medical documentation
• Minute-taking during formal meetings when required

The Ideal Candidate

Essential Criteria:

• Proven experience in a similar administrative role
• Strong IT skills including Microsoft Office (Word, Excel, Outlook, PowerPoint)
• High attention to detail and excellent organisational skills
• Ability to handle sensitive and confidential information professionally
• Excellent communication skills - both written and verbal
• Proactive with strong time management and multitasking abilities
• Flexibility to work any 4 days between Monday to Friday

Desirable:

• Previous experience in an office-based role within a care home or healthcare setting
• Familiarity with HR and payroll administration
• Knowledge of time & attendance systems

For more information, please contact Ethan Boylan today.