Office Administrator (Attendance)

Philip Southcote School; Addlestone; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading school in Addlestone is seeking a part-time Office Administrator specializing in Attendance. This role involves providing administrative support, managing school records, and ensuring effective communication with families and visitors. The successful candidate will benefit from ongoing training and a supportive work environment, with a commitment to safeguarding and professional development.

Benefits

Generous pension

Wellbeing support

Access to discount platform

Free parking

Qualifications

• Experience working in an office environment.
• Previous administrative experience within a school environment.
• Knowledge of safeguarding policies.

Responsibilities

• Provide effective administrative support to the School Business Manager.
• Maintain records and manage school information.
• Liaise with stakeholders for effective service delivery.

Skills

Excellent communication skills

Organizational skills

Proficient in MS Office applications

Education

GCSE Standard at Grade A – C including Mathematics and English

Tools

School software packages (e.g., Arbor)

Job description

Benefits: Generous pension, condensed school year, training and development, recognition policies, wellbeing support (24/7 GP access & EAP), access to discount platform, work-life balance, family-friendly policies, free parking, occupational sick pay

We are seeking an Office Adminstratorspecialising in Attendance to join our team at Jubilee High, part of the Bourne Education Trust.

Our front of house and office administration teams provide a collaborative service focussed on delivering accurate, efficient and effective administrative and clerical support for the whole school community, alongside excellent and proactive front-line customer service to families and visitors.

Whilst initially the focus of your role will be Attendance, we work together as part of a multi skilled team to ensure the delivery of a proficient service. Our commitment to your continuous professional development means that you will gain experience and training in all front of house and administrative specialisms available within the school office team.

About Jubilee High School

Jubilee High School is a high-performing comprehensive school dedicated to serving the educational needs of families in Runnymede, Woking, and Elmbridge. As part of the Bourne Education Trust (BET), a successful multi-academy trust comprising twenty-five schools across Surrey, Hampshire, and the London Borough of Richmond upon Thames, we are committed to "Transforming schools...changing lives."

At Jubilee High, our mission is to ensure that every child thrives during their time with us. We are proud to have received a strong 'Good' Ofsted grading in March 2024, a testament to our commitment to excellence. Our priority is to help our students achieve more than they ever thought possible.

Details:

Contract:Permanent, Part-time (Term-time plus 1 week) -(38 weeks per year; 36 hours per week; 8am - 4pm)

Start Date: ASAP

• Generous workplace pension through LGPS(Employer contribution 18.9%)
• Condensed school year including two week half term in October
• Ongoing training, learning and development opportunities
• Recognition policies for exceptional performance and long service
• Well-being support, including 24/7 online GP access, Employee Assistance Programme (EAP), online wellness support and free eye tests
• Access to savings on your everyday spending including groceries, homeware, entertainment and holidays, through My Staff Shop benefits platform
• Work-life balance, and family friendly policies and processes
• Free on-site parking and cycle to work scheme

Key responsibilities include:

• Provide effective specialist support in your designated area
• Research and analyse data and information appropriate and relevant to your
• current specialismPrepare and present reports, proposals, and recommendations based on your
• findings
• Liaise and collaborate with appropriate stakeholders to ensure effective deliveryof your current specialist area of responsibility

Office Administration:

• Provide effective administrative support to the School Business Manager and office team
• Undertake general admin duties as required for the efficient function of the office team
• Keep up-to-date records of changing school information and maintain key information for reference and distribution, as necessary
• Provide admin support to teachers and Leadership as required
• Provide admin support for school trips and events
• Contribute to the effective management of the school reception throughout theschool day, especially during the peak periods
• Ensure that visitors and members of the community are greeted and welcomedto the school in a warm and professional manner
• Deal efficiently, professionally and effectively with all telephone and visitorenquiries, providing advice, answers and information to the caller where possible
• Filter, direct or redirect calls to the most appropriate person to deal with theenquiry at the lowest level, providing as much help and support as possible if themost appropriate person is not available
• Assist pupils and staff who come to the school reception throughout the schoolday
• Use the school’s communication and IT systems to provide and gatherinformation needed for effective communication and the efficient operation ofthe school’s reception
• Other administrative duties as required by the Senior Leadership Team

Requirements include:

• An awareness, understanding and commitment to the protection and safeguarding of children
• Experience working in an office environment
• Excellent communication skills, both written and verbal
• Educated to GCSE Standard at Grade A – C for a minimum of 5 GCSEs including Mathematics and English, or equivalent qualifications
• Knowledge of relevant policies/codes of practice and awareness of legislation i.e. safeguarding and equal opportunities Excellent and effective administrative skills
• Excellent ICT skills and proficient in all MS office applications
• Good organisational skills, particularly concerning data handling and the maintenance of records
• Ability to work independently using own initiative and manage time effectively
• Ability to maintain an orderly working environment but be flexible to cope with interruptions and changing priorities
• Previous administrative experience within a school environment
• Experience of school software packages such as Arbor
• Experience of social media platforms within a professional context

For full job description and requirements, please see applicant pack.

Our Culture

At Bourne Education Trust, we value colleagues who are:

• Reflective, optimistic and aspirational
• Collaborative and innovative
• Committed, engaged and professional
• Advocates for equality and inclusivity

How to apply for this role:

Please click 'Apply' toaccess our applicant information pack and complete our online application form. Please note CVs without a fully completed application form will not be considered.

The closing date for this vacancy is the 4th June 2025. However we strongly recommend applying early to have the best possible chance of being considered. Applications will be considered on receipt, and we retain the right to amend the closing date and withdraw this vacancy if we have received sufficient applications.

Bourne Education Trust are committed to safeguarding and protecting the welfare and safety of its staff and pupils, and follows safeguarding interview procedures. We expect all candidates to meet the highest standard of safeguarding and successful applicants will be required to undertake an Enhanced Disclosure and Barring Service (DBS) check.

Bourne Education Trust is committed to equality of opportunity for all colleagues, pupils and other stakeholders. Applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.In advertising our vacancies, we are committed to accommodating diverse needs. If you require the applicant job pack to be supplied in a different format, please don't hesitate to contact us and we will do our best to provide a suitable alternative.

School Lane, Addlestone, Surrey, KT15 1TE

School type

Job Posted

20/05/2025

Role

Administration

Subject

Administration

Employment type

Term time plus (this will include some working in the holidays)

04/06/2025

ASAP

Job reference

OAAT0525

For further information about this vacancy please contact us using Ref: OAAT0525.