Office Administrator and Executive Assistant

KISPE; Farnborough; On-site; GBP 25,000 - 35,000; Full time

Job summary

KISPE seeks a proactive Office Administrator and Executive Assistant to support operations in their Farnborough office. This full-time role requires exceptional organisational skills, attention to detail, and the ability to manage multiple tasks in a busy environment. The ideal candidate will contribute to ensuring smooth day-to-day operations while supporting senior management. Opportunities for advancement are available for motivated individuals.

Qualifications

• Proactive with a desire to develop in the Space Industry.
• Able to manage various administrative tasks efficiently.
• Experience engaging with external customers and partners.

Responsibilities

• Provide administrative support to the Chief Executive and management team.
• Manage expenses, purchases, and inventory.
• Coordinate travel arrangements and manage office supplies.

Skills

Organisational skills

Time-management skills

Attention to detail

Team working skills

Excellent communication

Problem-solving approach

Flexibility and adaptability

IT and typing skills

Tools

Microsoft Office Suite

Job description

KISPE is a programme engineering, systems engineering, design and integration and training company, which builds on over 25 years of experience in the space system, telecommunications and electronics sectors. We are a small, fun, hard-working team, based in Farnborough, Hampshire, with a passion for what we do.

Our busy, client-focused office needs a reliable, well-organised, detail orientated Office Administrator and Executive Assistant to support day-to-day operations and maintaining and delivering accurate and timely financial and project information.

As the Office Administrator and Executive Assistant, you will be responsible for overseeing the administrative activities that facilitate the smooth running of the office, organising, information and other resources and supporting the Chief Executive Officer and Financial Director.

We are looking for an energetic person who enjoys wearing multiple hats.This position offers advancement and development opportunities for the right candidate.

Responsibilities and duties:

• Provide administrative, scheduling and operational support to the Chief Executive and other members of the company management team.
• Expenses, purchasing and inventory management – both within projects and as part of the day-to-day management of the office.
• Timesheet management.
• Customer invoicing.
• Customer, supplier and landlord engagement.
• Travel administration: Coordinating flights, hotels, car hire, trains, taxis and any necessary paperwork.
• Managing the coordination of meetings, visitors and associated hospitality.
• Responsible for the upkeep and maintenance of office supplies and equipment
• Support the recruitment of new staff: logging CVs, ensuring CVs are reviewed, coordinating interviews, support the generation of new hire paperwork and sending emails to all candidates.
• Responding to customer enquiries and complaints.
• Managing external inboxes, responding or forwarding to the correct team if required.

A formal qualification is not a requirement, but the candidate will need to show proactiveness and a desire to develop in the role and the Space Industry.

Skills and requirements:

• Excellent organisational and time-management skills, comfortable working in a fast-paced environment
• Attention to detail
• The ability to prioritise tasks and work under pressure
• Good team working skills
• Comfortable with engaging with a range of external customers, partners and suppliers
• Excellent interpersonal, oral and written communication skills
• Flexibility and adaptability to changing workloads
• A problem-solving approach to work
• Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages, with strong IT and typing skills
• An interest in general business, including HR and basic budgeting/finance

On-site full time role, in Farnborough. Salary will be based on experience.

Please submit your CV and covering letter to [e-mail]

Applications will only be accepted with up to date CV and cover letter.

Application deadline: July 4th (please note depending on applicant numbers we may need to close the opportunity early so please submit as soon as you are able)

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