Office Administrator

Acorn Care and Education; West Midlands Combined Authority; On-site; GBP 17,000 - 21,000; Full time

Job summary

A specialist education provider in Lichfield seeks an Office Administrator to support daily operations while enhancing work-life balance through a trial of the 4-Day Working Week. The ideal candidate should have experience in school administration, strong communication skills, and a commitment to safeguarding. This full-time role offers a competitive salary and benefits tailored to ensure a positive impact on students' lives.

Benefits

Life Assurance

Pension scheme

Mental health support services

Flexible Benefits Platform including discounts

Family Growth Support

Qualifications

• Experience in school administration or similar front-of-house role.
• Confident communicator with strong organizational skills.
• Proactive and friendly, able to work independently or as a team.
• Familiar with safeguarding practices and data protection requirements.

Responsibilities

• Provide general administrative support for day-to-day operations.
• Greet and assist visitors with a warm welcome.
• Assist with ordering supplies and processing invoices.
• Handle confidential information in line with Data Protection.

Skills

Organizational skills

Communication skills

Proactive attitude

Data protection knowledge

Job description

How would you like to be paid for five days but only work four?*

Our colleagues’ wellbeing is at the heart of everything we do at OFG, so we’re always looking for new ways to improve everyone’s work/life balance. We’re taking part in a trial of the 4-Day Working Week, meaning that you could be working one day less a week (or equivalent).

If the trial is a success, we’ll be rolling the 4DWW out across the Group – so there’s never been a more exciting time to join #teamOFG.

Role: Office Administrator

Location: Longdon Hall School, Lichfield, Staffordshire WS15 4PT

Salary: £21,000.00 per annum (not pro rata)

Hours: 37.5 hours per week, Monday to Friday (8:30am – 4:00pm, except Mondays until 4:30pm)

Contract: Permanent, Term Time Only

UK applicants only. This role does not offer sponsorship.

As part of our continued growth, we are excited to offer a fantastic opportunity for an organised and proactive Office Administrator to join our supportive and close-knit team at Longdon Hall School – part of Acorn Education.

About the Role

As our Office Administrator, you’ll play a vital role in the smooth running of the school’s day-to-day operations. Working closely with the Head of School and Senior Leadership Team, you’ll provide a high-quality administrative service, ensure effective communication with stakeholders, and help create a welcoming and efficient front office environment.

This is a great opportunity for someone with experience in a school office or administrative setting who is committed to supporting a school environment that puts the needs of young people first.

Key Responsibilities

1. Provide general administrative support, including typing, filing, post distribution, and handling calls and enquiries
2. Greet and assist visitors, ensuring a warm and professional welcome at all times
3. Assist with ordering supplies and consumables, following accounts procedures using Focal Point
4. Process invoices and liaise with the Head Office Accounts team
5. Support with internal systems to ensure the school operates efficiently and in line with policy
6. Handle confidential information in accordance with Data Protection and safeguarding requirements
7. Promote and safeguard the welfare of children and young people in all interactions

Who We're looking for

We're seeking someone who is:

• Experienced in school administration or a similar front-of-house role
• A confident communicator with strong organisational skills
• Proactive, friendly, and able to work well both independently and as part of a team
• Familiar with safeguarding practices and data protection requirements
• Competent in using office systems and handling sensitive data with discretion

About Us

Longdon Hall School is an independent specialist day school for boys and girls aged from 7 to 18, catering for pupils with a wide range of social, emotional, and mental health needs. Our dedicated team work together to ensure successful outcomes for pupils who often arrive at the school with a troubled view of education and life.

This opportunity is in Lichfield which is within commutable distance of Cannock, Burton upon Trent, and surrounding areas.

Acorn Education is the UK’s leading independent provider of specialist education. As part of Outcomes First Group, we are leading our sector in setting and delivering new approaches that provide measurable outcomes for those in our care.

We are really proud to say that in 2024, Outcomes First Group were officially certified as a ‘Great Place to Work’ for the fifth year running.

Why join Acorn Education?

We place the outcomes of the pupils in our services at the heart of everything we do, so you’ll wake every day in the knowledge that your role will have a significant positive impact on the lives of others.

We are committed to safeguarding and promoting the welfare of pupils. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.

Benefits

Your health and wellbeing are important to us, so you’ll get an exceptional reward package including:

• Life Assurance
• Pension scheme with options to increase your contributions
• “Your Wellbeing Matters” – access to a wide range of mental health support services and physical health checks
• Market-leading benefits through our Flexible Benefits Platform, Vista, including health, wellbeing, insurance benefits, discounts, Cycle to Work Schemes, Electric Car Purchase Scheme, Critical illness cover, Family Growth Support (including enhanced maternity/paternity leave and paid fertility treatment)

We reserve the right to close the vacancy early if we receive a high volume of suitable applications.

*You’ll work 80% of your contractual hours for 100% of your pay, giving you more time to do the things that make you happy. 4DWW is subject to successful completion of probation and is not a contractual benefit.

Outcomes First Group is committed to fair and thorough recruitment in line with Keeping Children Safe in Education. All stages are subject to safeguarding checks and statutory requirements, which may affect timescales.