Office Administrator

REED Specialist Recruitment; Newtownabbey; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading organization in Mallusk is seeking a skilled Office Administrator to handle various administrative tasks. The role requires strong organizational and communication skills, along with a minimum of GCSE English and Maths or relevant experience. This full-time position offers the opportunity to support HR functions and office management in a dynamic team environment.

Qualifications

• GCSE English and Maths or equivalent, or 2+ years experience.
• Excellent written and verbal communication.
• Ability to prioritize and manage workload effectively.

Responsibilities

• Issue sales invoices weekly.
• Manage purchase ledger administration.
• Reconcile supplier/customer statements monthly.

Skills

Excellent communication skills

Strong customer service skills

Strong organizational skills

Ability to manage workload

Education

GCSE English and Maths (Grade A-C) or equivalent

2 years relevant experience

Job description

Job Overview

Office Administrator

My client is a leading organisation based in Mallusk, they are currently seeking an experienced Office Administrator to join their team.

This is a Full-Time, Permanent Position.

Working hours: Mon-Thurs 8.30am - 5pm to Fri 8.30am-1pm.

Salary: Negotiable

Job Purpose

You will be responsible for supporting the smooth running of the business by ensuring all administrative tasks are completed accurately and on time. You will be part of a dedicated team responsible for administration, HR support, and general office management.

Essential Criteria

• GCSE English and Maths (Grade A-C) or equivalent OR a minimum of 2 years\' relevant experience.
• Excellent communication skills, both written and verbal with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise a busy workload while adhering to deadlines.
• Strong customer service skills.
• Ability to work on your own initiative as well as part of a team.
• Strong organisational skills with high attention to detail.
• Flexibility to work additional hours when required.

Desirable Criteria

• Previous experience within a manufacturing environment.

Main Duties and Responsibilities

• Issue sales invoices on a weekly basis.
• Manage purchase ledger administration, including collation, checking, and uploading of documents to the system.
• Reconcile supplier/customer statements on a monthly basis.
• Monitor the accounts email inbox and respond or escalate correspondence appropriately.
• Collate staff hours; monitor sickness absence, holidays, and leave records.
• Organise and arrange staff training where required.
• Support HR and health & safety administration, dealing with queries as needed.
• Maintain and update FSC material, including conducting audits.
• Maintain and update Q-Mark material, including conducting audits.
• Monitor the sales email inbox, uploading tenders to the system and notifying relevant parties.
• Answer incoming calls and direct them as appropriate.
• Handle Trader Support Service (TSS) administration for haulage and arrange bookings/dispatch dockets.
• Provide general office administration support and carry out ad hoc duties as required.

Skills

Skills: Administrator, Administration, Business Support