Office Administrator

Recruitment Helpline; Maidstone; On-site; GBP 60,000 - 80,000; Part time

Job summary

A well-established company in Maidstone is seeking a part-time Office Administrator to support office operations and management. The ideal candidate will possess strong IT and customer care skills, with a minimum of 2 years' experience in administration. Responsibilities include managing communications, preparing reports, and maintaining records. This role offers a competitive salary and benefits including private healthcare and a pension scheme.

Benefits

20 days holiday + bank holidays (pro rata)

Private Healthcare

Company contributory pension scheme

Pirkx membership for additional benefits

Qualifications

• Minimum 2 years' experience in an office administration or finance-focused support role.
• Confident working with numbers, quotes, and administration processes.
• Highly organized with excellent attention to detail.

Responsibilities

• Manage shared inboxes and respond to routine enquiries.
• Prepare, format, and circulate reports and meeting notes.
• Maintain accurate records and filing systems.

Skills

IT skills

Customer care

Organizational skills

Communication skills

Education

Business Administration qualification

GCSEs in English and Maths (Grade C/4 or above)

Tools

Microsoft Excel

Microsoft Word

Xero

Job description

An Excellent opportunity for an Office Administrator to join a well-established company based in Maidstone, Kent.

Job Type: 20 hours Per Week, Mon - Fri, Permanent. This role is initially offered at 20 hours per week, with the possibility of increased hours in the future depending on business needs.

Salary: Very Competitive Salary, Depending on Experience. (£13.00ph) Location: Maidstone, Kent.

The Company: Delivering bespoke security solutions we aim to provide unrivalled safety through security. The company ethos and culture are to deliver the highest standards and values, tailored to private clients, whilst remaining committed to developing a class winning solutions whilst upholding traditional heraldic values.

About the Role

We are looking for an enthusiastic part time Office Administrator for 20 hours per week with excellent IT and customer care skills to support their management team. This is an office-based role.

You will support the daily office procedures for the operations team and will act as a point of contact for all clients and employees, providing administrative support and managing their queries.

You will be highly motivated, proactive and have a good sense of humour. You will have excellent organisation and communication skills, both verbal & written with high levels of attention to detail, a good use of initiative, and be able to work flexibly and prioritise workloads to meet specific deadlines.

Main Responsibilities

• Managing shared inboxes and responding to routine enquiries.
• Preparing, formatting, and circulating reports, meeting notes, and presentations.
• Maintaining accurate records, databases, and filing systems (digital and physical).
• Scheduling and coordinating meetings, site visits, and team calendars.
• Monitoring and recording expenses against budgets.
• Assisting with supplier onboarding and maintaining supplier records.
• Supporting with quotes, tender documents, and contract administration.
• Tracking project progress and updating internal systems.
• Assisting with resource allocation and workforce scheduling.
• Liaising with engineers, subcontractors, and clients to coordinate activities.
• Monitoring deadlines and following up to ensure tasks are completed.
• Maintaining health & safety records, training logs, and compliance documents.
• Ensuring policies, procedures, and certifications are up to date.
• Preparing site access paperwork and permits as required.
• Acting as the first point of contact for internal queries.
• Supporting cross-team communication between operations, finance, and management.
• Preparing client updates or summaries on project status when required.
• Identifying areas where admin processes can be streamlined.
• Supporting implementation of new systems or tools for greater efficiency.

Candidate Requirements

• Minimum 2 years' experience in an office administration or finance-focused support role.
• Confident working with numbers, and quotes.
• Business Administration qualification desirable.
• GCSEs including English and Maths (Grade C/4 or above).
• Accomplished in Microsoft Office, particularly Excel and Word and Xero.
• Highly organised with excellent attention to detail and a proactive work ethic.
• Strong written and verbal communication skills.
• Able to manage time effectively and prioritise tasks under pressure.

What We're Looking For

• A professional and positive attitude with a sense of ownership and accountability.
• A methodical, disciplined approach to managing finance processes.
• A team player who is equally comfortable working independently.
• Reliable, trustworthy, and able to handle sensitive information discreetly.

Benefits

• Competitive salary.
• 20 days holiday + bank holidays (pro rata).
• Private Healthcare.
• Company contributory pension scheme.
• Pirkx membership for additional benefits and perks.

We are an equal opportunities employer and welcome applications from all qualified candidates.