Office Administrator

Spencers Recruitment; London; On-site; GBP 28,000 - 33,000; Full time

Job summary

A well-established property management company in NW London is seeking an Operations Support Assistant. This full-time role involves key administrative tasks, providing essential support to the Head of Operations in a dynamic office environment. Ideal for a proactive individual looking to thrive in a fast-paced setting.

Qualifications

• At least 2 years’ experience in a busy office environment.
• Confident and proactive with strong communication skills.
• Ability to manage multiple tasks effectively.

Responsibilities

• Answering calls and managing incoming and outgoing post.
• General administrative tasks including data entry and greeting visitors.
• Supporting the Head of Operations and coordinating office activities.

Skills

Communication

Organisational

Proactive

Attention to Detail

Job description

Office & Operations Administrator

We’re working with a well-established property management company based in NW London who are looking to hire an Operations Support Assistant to join their busy team. This is a key support role reporting directly to the Head of Operations and providing assistance across the business.

This role would suit someone highly organised and proactive, who enjoys variety in their day and can juggle multiple priorities with ease.

Key Responsibilities:

• Answering incoming calls, redirecting as needed and passing on messages (including distributing voicemails)
• Handling incoming and outgoing post, emails, and couriers
• General administrative tasks including printing, scanning, filing, and data entry
• Greeting and welcoming visitors, and offering refreshments
• Supporting the team with office coordination:
• Arranging office repairs
• Liaising with the office cleaner
• Maintaining stock levels for office supplies
• Keeping the reception and meeting rooms tidy and presentable
• Running local errands, including occasional banking
• Basic IT support (e.g., troubleshooting and liaising with external providers if necessary)
• Admin support for the Head of Operations and Directors
• Overseeing the internal key system (including key cutting and tracking)
• Any other ad hoc duties as required

Requirements:

• At least 2 years’ experience working in a busy office environment
• Confident, proactive, and organised with a keen eye for detail
• Strong communication skills and a helpful, team-oriented attitude
• Able to take initiative and manage multiple tasks
• Willingness to learn and adapt to new systems and processes

Location: NW London

Salary: £28,000 – £33,000 (depending on experience)

Working Hours: Full-time, office based

This is a great opportunity for someone looking to play a central support role in a friendly and fast-paced property business.