Office Administrator

Armstrong Knight; London; On-site; GBP 24,000 - 30,000; Full time

Job summary

A recruitment agency is seeking an experienced Office Administrator in London to assist the Office and Transport manager. Responsibilities include reception duties, invoicing, data entry, and the production of management spreadsheets. The ideal candidate will have strong communication skills, previous administration experience, and proficiency in software like Sage and Excel. This is a full-time position with a Monday to Friday schedule.

Benefits

Four weeks annual holiday

Qualifications

• Excellent attention to detail and accuracy.
• Ability and willingness to work as an effective team member.
• Effective time management skills and able to prioritise own workload.
• Excellent communication skills and a confident telephone manner.
• Good IT skills.

Responsibilities

• Reception duties and taking messages for the Sales Department.
• Printing daily delivery notes and communicating with delivery drivers.
• Weekly emailing of sales invoices to customers.
• Filing invoices and sales order documents.
• Production of daily management spreadsheets and monthly sales analysis spreadsheets.
• Monthly ordering of consumables.
• Weekly checking of employee clock cards.
• Checking supplier invoices against purchase orders.
• Data entry of supplier invoices.
• Printing and distribution of marketing material.

Skills

Attention to detail

Teamwork

Initiative

Time management

Communication

Education

Previous administration experience

Previous accounts experience

Full UK driving licence

Tools

Sage

Excel

Word

Outlook

Job description

Our client is looking for an experienced Office Administrator to assist the Office and Transport manager.

Key responsibilities will include:

Reception duties and taking messages for the Sales Department.

Printing daily delivery notes, and communicating with delivery drivers and customers about deliveries.

Weekly emailing of sales invoices out to customers.

Filing of invoices, signed delivery notes and sales order documents.

Production & circulation of daily management spreadsheets showing order & shipment totals.

Production of monthly sales analysis spreadsheets.

Monthly ordering of consumables to maintain set stock levels.

Weekly checking of employee clock cards and accumulation of overtime hours.

Checking of supplier invoices against purchase orders & delivery notes.

Data entry of supplier invoices.

Printing and distribution of marketing material & price lists.

Applicants should have:

Excellent attention to detail and accuracy.

Ability and willingness to work as an effective team member.

Ability to use own initiative.

Effective time management skills and able to prioritise own workload.

Excellent communication skills and a confident telephone manner.

Good IT skills.

Previous administration experience.

Previous accounts experience.

Experience of Sage, Excel, Word and Outlook.

All applicants MUST have a full UK driving licence.

Hours of work: Monday to Friday (08.00 to 17.00)

Annual Holiday: Four weeks