Office Administrator

As Office Administrator, you will provide support to the project teams and Operations Manager to ensure the smooth running of the office. This is a fantastic opportunity to take on a varied role and really make it your own.

You will be the first point of contact for all visitors and clients, providing a welcoming and professional environment. There will be opportunities to take on project administration, support marketing efforts, and assist with HR. This role is ideal for someone looking to advance their administrative career.

Key Responsibilities

1. Ensure the office environment is always well presented, clean, and tidy, including management of desk hardware and inventory.
2. Manage office meeting rooms.
3. Be the first point of contact for clients and visitors, ensuring a bright and warm welcome, and offering refreshments during meetings.
4. Order catering for meetings.
5. Manage office consumables, including stationery and kitchen supplies.
6. Assist with recruitment and onboarding processes.
7. Support organization of events.
8. Create social media content, including copywriting and imagery.
9. Assist in preparing marketing materials such as bids, capability statements, proposals, and presentations, utilizing Adobe InDesign proficiently when required.
10. Support project managers with administrative duties.
11. Update and maintain central project records.
12. Log and upload project documentation onto relevant file share systems.
13. Assist with client invoicing and updating project cash flows.
14. Manage electronic and manual filing systems.
15. Arrange travel, accommodation, and catering for project teams as needed.
16. Keep the CRM system up to date.

Skills and Experience

• Prior experience in a similar role, preferably within architecture, design, or construction industries.
• Knowledge of InDesign and document management systems is advantageous.
• Strong organizational skills.
• Ability to work effectively with people at all levels.
• Excellent written and verbal communication skills.