Office Administrator

Assystem; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to join their dynamic team in Glasgow for a 13-month maternity cover. This role involves managing reception duties, providing administrative support to engineering teams, and ensuring compliance with health and safety protocols. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and a courteous demeanor when interacting with visitors. Join this forward-thinking company and contribute to a vital mission in the energy transition sector, where your efforts will help shape a sustainable future.

Qualifications

• Proficient in Microsoft Office Suite for efficient task management.
• Strong organizational skills to prioritize tasks in a fast-paced environment.

Responsibilities

• Manage reception duties and visitor access at the office.
• Provide administrative support to onsite engineering teams.

Skills

Microsoft Office Suite

Organizational Skills

Confidentiality

Business Etiquette

Adaptability

Job description

Assystem is an international company with one mission: accelerate the energy transition around the world.

Every day, our 7,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy.

We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition.

Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimize the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked second in the world for nuclear engineering.

To ensure a viable, efficient, and reliable energy future for all

Job Description

Assystem Energy & Infrastructure are recruiting for a Office Administrator to work at our customers site in Glasgow on a contract basis.

We currently have an excellent opportunity to provide 13 months of maternity leave cover for the role of Office Administrator at our customers brand-new Glasgow office.

Role details:

• Job title: Office Administrator
• Contract length: 13 months
• Location: Glasgow
• Contract type: PAYE via Umbrella solution

Key responsibilities include but are not limited to:

• Reception duties including being ‘Front of house’, managing visitor access, local HSE and security inductions and car parking.
• HSE and Security responsibilities including raising, processing and resolving issues, communicating key updates, conducting audits and liaising with the key points of contact based at the main Derby site.
• Administrative support to the onsite Engineering teams and related teams based at the main Derby site. This could include raising purchase orders, assisting with IT account and equipment requests, maintaining stock control of consumable items such as stationery and PPE, maintaining both digital and physical filing systems for easy retrieval of information, assist in the preparation of reports, presentations, and other documentation, support to events and away days
• General administrative support such as meeting room management and coordinating the maintenance of office equipment.
• Liaise with the Technical Administration team in Derby to ensure processes are adhered too.
  
  

Qualifications

• Courteous attitude and familiar with business etiquette when interacting with visitors, customers and colleagues.
• Proficient in office software applications such as Microsoft Office Suite (Word, Excel, Outlook) for efficient task management and communication.
• Strong organisational skills with the ability to prioritise tasks and manage time effectively in a fast-paced environment.
• Previous experience in administrative roles, showcasing competence in handling administrative tasks and office procedures.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Willingness to learn and adapt to new processes and technologies to support continuous improvement in administrative functions.
• Familiarity with security protocols and practices to protect confidential data and maintain organisational security standards.
• Takes responsibility for accuracy of own work with minimal rework.
  
  

Additional Information

**Security clearance**

This role requires the successful candidate to hold a minimum of a Security Check (SC) clearance without any caveats to that clearance.

Due to the nature of work this role will be delivering and for the protection of certain assets, the successful candidate has to be a UK national or in MoD approved cases a Dual National from a non-ITAR country.

We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.