Office Administrator

Girl's Schools Association; England; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading independent school in Cheshire is seeking an Office Administrator to ensure smooth daily operations. This role involves being the first point of contact for visitors, providing first aid to students, and offering comprehensive administrative support to various school functions. Ideal candidates will have strong organizational skills, first aid training, and experience in an administrative setting.

Qualifications

• Highly organised and professional with excellent interpersonal skills.
• First aid training or certification.
• Experience in administrative support roles.

Responsibilities

• Act as the first point of contact for visitors and inquiries.
• Provide first aid to students as needed.
• Maintain accurate student data and health care plans.
• Assist with administration for school events and communications.

Job description

The Queen’s School is one of Cheshire’s leading independent schools and is proud of its excellent academic results, pastoral care and holistic approach. We are seeking a highly organised, professional and friendly Office Administrator to join our team to play a key role in the smooth running of the School’s day-to-day operations and provide essential support to staff, students and parents alike.

Detail

Responsible to: Office Manager

Objectives of the post:

• To act as the first point of contact for all visitors to the Senior School and telephone enquiries.
• To provide first aid to students as and when required.
• To provide general administrative support to the School and the Office Manager in the efficient running of the School office.

Key responsibilities:

• To receive and sign in school visitors, ensuring that necessary ID checks are conducted and advising all visitors of the fire evacuation procedure
• To respond to telephone calls in a professional manner, ensuring that any calls are directed as necessary or dealt with in a timely manner
• To provide first aid and basic medical care for pupils who are taken ill during the school day
• To contact parents regarding First Aid reporting, in the event of a pupil requiring first aid and/or medicines
• To be responsible for maintenance of accurate student data in iSAMS via the annual database questionnaire to parents
• To be responsible for collating, reviewing and sharing of student health care plans
• To ensure all medical room visits are recorded accurately for reporting purposes
• To ensure all First Aid supplies are kept up to date and First Aid kits contain the appropriate supplies
• To be responsible for the preparation and distribution of school communications
• To provide support and assistance to pupils with daily issues such as lost property, forgotten items and general concerns
• To ensure internal and external post is delivered and collected in a timely manner
• To complete office stationery and first aid orders
• To be responsible for assisting the Queen’s School Parent Association (QSPA) business including queries, letters, room bookings and help with collection of orders, and any email communication requests
• To assist with the administration and coordination of school trips, events and meetings including communications with staff, pupil and parents
• To assist with daily attendance for pupils and any issues arising including the contacting of parents and following up with staff
• To assist with cover arrangements for lessons from a set cover timetable and inform staff
• To assist with the filing and archiving of school documents
• To provide administrative support to members of SLT

To carry out any other associated duties as are reasonably assigned by the Headmistress or other appropriate senior member of staff.

The post holder may also be required to perform any other duties as may be reasonably required as far is relevant to the post holder's grade and level of responsibility, for which the post holder has the necessary experience and/or training. Responsibilities may be subject to review from time to time and amended to reflect changing circumstances.

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