Office Administrator

Huntress; Birmingham; On-site; GBP 1,000 - 3,000; Part time

Job summary

A leading engineering consultancy in Birmingham is seeking a dependable Office Administrator for a 12-month temporary role. This part-time position offers the chance to support various office operations, including administrative support, document control, and compliance tasks. Ideal candidates are detail-oriented, proactive, and possess excellent communication skills. An immediate start is available for those right to work in the UK.

Benefits

Free Parking on site

Qualifications

• Previous experience in administration or operations support desirable.
• Strong communication skills both written and verbal.
• Reliable, adaptable, and calm under pressure.

Responsibilities

• Provide administrative support to regional and departmental managers.
• Manage document and drawing control using systems such as Aconex.
• Update weekly 'Check and Adjust' records for instruments.

Skills

Communication

Organizational skills

Time management

Attention to detail

Multitasking

Tools

MS Excel

MS Word

Document control systems

Job description

Office Administrator - 12 Month Temp
£14.00ph- ASAP Start
20hrs per week - 5 days in the office
Kings Norton, Birmingham
Free Parking on site

An engineering consultancy is looking for a dependable and detail-oriented Administrator to join their Birmingham team on a 12-month temporary basis. This is a fantastic opportunity for someone who is organised, proactive, and ready to contribute to the smooth day-to-day running of a busy office environment and looking for part-time hours.

Key Responsibilities:

* Provide administrative support to regional and departmental managers
* Answer and direct telephone calls in a professional manner
* Create and maintain job files, input data into the CRM system
* Manage document and drawing control using systems such as Aconex
* Order and manage supplies including PPE and office equipment
* Oversee company vehicle logistics: servicing, repairs, insurance, hire cars, and AA cover
* Maintain vehicle mileage logs and insurance database
* Book accommodation and travel arrangements for staff-UK based
* Track and organise equipment repairs, calibrations, and allocations
* Update weekly 'Check and Adjust' records for instruments
* Maintain accurate records of staff holidays, sickness, and timesheets
* Raise and monitor PO's, liaising with Accounts on queries
* Support office operations - liaising with landlords, managing supplies, and conducting monthly checks
* Assist with audits, including internal, external, and ISO audits
* Ensure compliance with Health & Safety and support first aid/fire safety duties (training provided)

Skills and Experience:

* Previous experience in administration or operations support desirable
* Strong communication skills both written and verbal
* Intermediate within MS Excel, Word and
* Experience in document control advantageous but not essential
* Excellent attention to detail and ability to multitask
* Strong organisational and time management skills
* Able to work independently and use initiative
* Reliable, adaptable, and calm under pressure

This is an ideal role for someone who is immediately available, eager to support a growing team, and enjoys working in a varied, hands-on administrative role.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.