Office Administrative Assistant

Ramsey Portia; Leeds; On-site; GBP 22,000 - 28,000; Full time

Job summary

Une entreprise de services professionnels recherche un membre de son équipe de support administratif à Leeds. Le candidat idéal doit avoir de bonnes compétences en communication, organisation et gestion du temps, avec une attention particulière aux détails et la capacité de travailler dans un environnement dynamique. Les responsabilités incluent la gestion des documents, l'assistance à l'onboarding client et le soutien à l'organisation d'événements.

Qualifications

• Expérience administrative dans un environnement d'entreprise dynamique.
• Capacité à travailler de manière autonome et en équipe.
• Flexibilité pour travailler des heures supplémentaires si nécessaire.

Responsibilities

• Support à l'équipe dans des tâches administratives variées.
• Gestion de la préparation et de la remise des salles de réunion.
• Assistance à l'intégration de nouveaux clients.

Skills

Organisation

Gestion du temps

Communication

Attention au détail

Initiative

Tools

Microsoft software

Job description

A leading professional services firm is seeking an ambitious individual to join their Business Support Team to provide a high standard of professional and flexible administrative support to the Leeds office.

Key Duties & Responsibilities

Reporting to the Executive Assistant/Office Manager, responsibilities will include (but are not limited to):

• Copying, printing and scanning
• Dealing with both incoming and outgoing post, i.e., courier, packages, and special post.
• Assisting with the preparation of various types of documents and correspondence.
• Assisting with new client onboarding including AML, Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.
• Maintaining client database.
• Creating and updating client data rooms.
• Providing support on event organization both internal and external and related administrative tasks.
• Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
• Managing meeting room preparation and clearing.
• Meeting and greeting external visitors.
• Preparing and submitting expense claim forms for fee-earners, if requested.
• Ad hoc administrative tasks as and when required.

The role requires:

We are looking for the someone who is hard working, that shows initiative and is self-motivated with the following skills, knowledge and experience:

• the ability to organise and manage their own workload within a busy, fast paced environment.
• The ability to cope with repetitive tasks.
• A flexible, professional approach and have the confidence and ability to communicate effectively.
• A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.
• Excellent communication, organisation and administrative skills.
• Strong time management and prioritisation skills.
• Attention to detail: proof-reading all work and checking formatting, spelling and grammar.
• Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.
• Proactive approach and enthusiasm to work independently and as part of a team.
• Should be flexible in approach to working overtime when required.
• Good English language and grammar skills.
• Good level of numeracy.
• Administration experience in a busy corporate environment is desirable.