Office & Administration Assistant

TN United Kingdom; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job description

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Office & Administration Assistant, Edinburgh

Job Reference: 5548c7a1563a

Location: Edinburgh, United Kingdom

Job Category: Other

EU work permit required: Yes

Posted: 26.04.2025

Expiry Date: 10.06.2025

Job Description:

Office & Administration Assistant – Business Support Team – Edinburgh

6 month Fixed Term Contract

MORE THAN YOU EXPECTED

Grant Thornton UK LLP is part of a global network of independent audit, tax and advisory firms, made up of some 58,000 people in over 135 countries. We're a team of independent thinkers who put quality, inclusion and integrity first. All around the world we bring a different experience to our clients — a better experience, one that delivers the expertise they need in a way that goes beyond. Personal, proactive, and agile. That's Grant Thornton.

NEW GROUND WON’T BREAK ITSELF.

Every day, our teams help people in businesses and communities to do what is right and achieve their goals.

Responsibilities:

• Provide efficient administrative support within the Business Support team
• Office contact for local office as required
• Handle all office-based tasks as required, ensuring timely completion within SLAs
• Serve as a named contact for specific Partners/Directors requiring reactive support

We’re happy to discuss flexible working arrangements, including reduced hours and job shares, to support work-life balance.

Role Details:

As a Business Support Specialist, your responsibilities will include:

• Arranging internal and external meetings
• Booking travel
• Managing files in the archive
• Creating, editing, and formatting Word and PowerPoint documents, ensuring brand compliance
• Processing DocuSign requests
• Raising client invoices
• Adhering to risk management policies and maintaining confidentiality
• Supporting the Office Manager with office operations, including post, couriers, stationery, and facilities issues

Minimum Criteria:

Proficiency in IT, especially Microsoft Word, PowerPoint, and Excel. Additional desirable skills include:

• Can-do attitude
• Previous office experience
• Understanding of change management
• Ability to see the bigger picture and adapt to changing needs
• Critical thinking and problem-solving skills
• Strong interpersonal communication skills

Our Culture and Benefits:

We value diversity and inclusion, encouraging everyone to bring their whole selves to work. Our culture promotes interaction with leaders who care about your growth and success. We support flexible working to help balance your professional and personal life. Beyond the role, you can contribute to community initiatives and social responsibility projects, grounded in our CLEARR values: Collaboration, Leadership, Excellence, Agility, Respect, and Responsibility.

We seek individuals eager to contribute, innovate, and exceed expectations, doing what’s right for the firm, clients, colleagues, and themselves. That’s how it should be.