Office Admin Co-ordinator

Castle Employment Agency Ltd; Scarborough; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading company in Yorkshire is seeking an Office & Admin Co-ordinator to ensure smooth operations at their Scarborough HQ. This role involves welcoming visitors, managing office logistics, and providing vital admin support. The ideal candidate will be super-organised, a friendly communicator, and tech-savvy, with a positive attitude. Full training is provided, making this a great opportunity to start or advance a career in office administration.

Benefits

Generous benefits

Ongoing support and training

Community commitment

Qualifications

• Strong admin and coordination skills required.
• Prior admin/support experience ideal, full training provided.

Responsibilities

• Greet clients and manage office logistics.
• Support with compliance tasks and document management.
• Organise team events and maintain office supplies.

Skills

Organisational Skills

Communication

Tech-savvy

Education

Full UK Driving Licence

Tools

MS Office

CRM/ATS

Teams

Job description

Office & Admin Co-ordinator
Location: Scarborough HQ
Hours: Full time, Monday–Friday (37.5 hours per week)
Reports to: Operations Director

About the Role

As our Office & Admin Co-ordinator, you’ll keep things running smoothly at our Scarborough HQ and support consultants across the business. You’ll be the first face visitors see, the go-to for office logistics, and a trusted hand for admin and compliance tasks – all delivered with attention to detail and great energy. You’ll play a key role in our team’s success and help maintain a positive and professional office environment.

Key Responsibilities

Office Co-ordination

• Greet clients, candidates, and visitors with warmth and professionalism
• Answer phones, monitor the door and office camera, and manage voicemail
• Manage meeting rooms, diaries, internal events, and celebration lunches
• Organise team treats, birthdays, anniversaries, cards, and gifts
• Keep the office tidy, restock supplies (incl. printer ink), and handle post/printing
• Log and follow up on repairs, liaise with IT and suppliers as needed
• Support opening/closing routines and ensure a smooth working environment
• Oversee car checks, repairs, valets, and basic office logistics
• Set up IT for desks, docking stations, signage, and cabling
• Maintain stock checks, suggestion box, signage, and meeting board updates
• Help with internal comms and keep the team informed

Admin Support

• Create and update recruitment templates in our CRM
• Set up new starters (accounts, equipment, systems access)
• Support with compliance tasks (e.g. RTW checks), provide cover when needed
• Build and edit document/email/message/shift templates and compliance settings
• Oversee processes like surveys, NPS, and follow-ups
• Update client/candidate records – merging, archiving, coding, etc.
• Manage the shared support inbox and action requests promptly
• Help with internal events, Lunch & Learns, and networking bookings
• Log IT issues and chase resolutions to minimise downtime for consultants
• Support on projects and one-off admin tasks
• Order vouchers, cards, and certificates for team and business use

What We’re Looking For

• Super-organised with strong admin and coordination skills
• Self-starter who can manage workload and meet deadlines
• Friendly, confident communicator – in person and via phone/email
• Tech-savvy – experience with CRM/ATS, MS Office, Teams preferred
• Positive, can-do attitude, happy to pitch in where needed
• Prior admin/support experience ideal – but full training will be provided
• Full UK driving licence required

Why Castle?

• We connect top talent with brilliant businesses across Yorkshire
• Join a fast-paced, ambitious team with a big heart
• Friendly, buzzing office with strong leadership and investment in you
• Generous benefits, rewards, and community commitment
• Full training and ongoing support included

Interested?

If you're looking to start or grow a career in office admin, this is the perfect chance to join a supportive and dynamic team.

To apply please send your CV to Tina Tout, [e-mail]. Know someone who’d love this role? Please share!