Office Admin Assistant at Supported Independence Ltd (20 hrs weekly)

HipHopTune Media; Bristol; On-site; GBP 40,000 - 60,000; Part time

Job summary

An established industry player is seeking a part-time Office Admin Assistant to provide essential administrative support in a dynamic environment. This role is perfect for those looking for flexible hours, as it offers 16-20 hours per week. You will join a dedicated team committed to supporting individuals with mental health needs and learning disabilities. The position involves a variety of tasks, from managing calendars and client records to assisting with correspondence and office organization. If you have strong organizational skills and a compassionate approach, this opportunity could be a great fit for you.

Benefits

Paid Annual Leave

Pension Scheme

Family and Friends Referral Program

Access to Company Vehicles

Mileage Reimbursement

Cycle to Work Scheme

High Quality Training Opportunities

Sponsored Access to Health and Social Care Qualifications

Paid Enhanced DBS

Qualifications

• Strong organizational skills and ability to manage multiple tasks.
• Excellent communication skills with a professional approach.

Responsibilities

• Support staff with scheduling, documentation, and inquiries.
• Maintain accurate client records and manage office supplies.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Attention to Detail

Problem-Solving Abilities

Education

Experience in Administration

Background in Health and/or Social Care

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Office Admin Assistant at Supported Independence Ltd (20 hrs weekly)

Supported Independence Ltd. is hiring a part-time Office Admin Assistant to provide vital administrative support within a supported living environment. This role, based in Bristol, offers 16-20 flexible hours per week, making it ideal for students or those seeking a role that fits around other commitments.

Strong organizational and communication skills are essential, and while previous experience in administration is beneficial, a proactive mindset and willingness to learn are equally valued.

Join a dedicated team that plays a crucial role in supporting individuals with mental health needs, learning disabilities, and complex care requirements.

About Supported Independence

Supported Independence values its staff and recognizes their contributions to the role. The company offers paid annual leave, a pension scheme, a family and friends referral program, and access to company vehicles, along with mileage reimbursement for employees using their own cars for work purposes.

As a specialist provider of supported living, outreach, and residential services, Supported Independence delivers care and support to individuals with mental health needs, learning difficulties, autism/Asperger’s syndrome, complex needs, challenging behavior, and substance misuse issues. The company also provides dedicated services for young people aged 16–18 and adults, ensuring tailored support to meet their unique requirements.

Position: Part Time Office Admin Assistant

Job Type: Part time

Location: Bristol, UK

About the Role

Important information for applicants: please only apply for this position if you can provide evidence that you have existing and unrestricted right to work in the UK. – We do not hold a UK visa sponsorship licence, so please do not apply if you are looking for visa sponsorship!

Our company is a Supported Living provider for individuals with Mental Health and Learning Disabilities and due to growth, we are looking for an experienced Admin Assistant to join our team at our unit in Easton.

We are now recruiting for an experienced Admin Assistant (p/t) to join our team in Easton, Bristol.

Main Duties

The role would entail supporting the unit manager and team of support workers with general daily office admin, including but not limited to:

• Provide support to staff and management, including scheduling appointments, managing calendars, and preparing service users documentation.
• Maintain accurate client records in accordance with confidentiality and data protection guidelines.
• Answer phone calls, respond to emails, and manage general inquiries with empathy and professionalism.
• Assist with preparing and sending correspondence, reports, and forms related to service users treatment and care plans.
• Support the team with organizing meetings, and other events.
• Checking office supplies and maintaining a welcoming environment for clients and staff.
• Handle general office administration, including filing, photocopying, and data entry.
• Assist with maintaining and updating internal systems and databases.

Essential Qualifications & Skills

• Previous experience in an administrative role or able to demonstrate strong administrative ability
• Strong organisational skills and the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, with a professional and compassionate approach.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Able to use Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team in a fast-paced environment.

This post is a permanent contract for 16-20 hrs. per week, 4 or 5 days a week, working 10am – 2pm. The starting salary is £11.85 – £12.87 p/h (this rate will be reviewed for April 1 st 2025). A background in Health and/or Social Care would be beneficial, but is not essential.

For candidates with relevant experience/interest, there may also be options to work additional hrs. or bank shifts within the support work team. Relevant training will be provided.

• Inclusive environment with an accommodating company culture and a family feel.
• Regular events for employees & service users, such as fun & development days, Christmas parties, etc.
• High quality training opportunities in a range of subjects beyond the usual mandatory training.
• Sponsored access to Health and Social Care Qualifications.
• Paid for enhanced DBS.
• Cycle to work scheme & work cycle mileage allowance
• Friends and Family referral scheme

Package:

• Hourly pay of £11.85 – £12.87p/h (this rate will be reviewed in April 2025), dependent on experience and qualifications.
• Staff loyalty pay scheme with increases after 13 months, 25 months and upon completion of selected qualifications
• Generous mileage allowance paid if using your own car

To apply, please send a copy of your CV and cover letter stating why you are interested and what you feel you can bring to the role/any experience you have had.

Please note that all job offers are subject to candidates providing evidence of their right to work in the UK, a DBS check (paid by us) and two employer references.

Privacy notice: We usually respond to short-listed candidates within 1-2 weeks, but we may keep application records for all candidates for up to 3 months and may contact you if further relevant positions come up.