Office Admin and HR Assistant

TN United Kingdom; London; On-site; GBP 32,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Admin and HR Assistant to enhance their operations. This role involves a blend of administrative tasks and HR support, ensuring smooth office operations while managing the employee life cycle from onboarding to exit interviews. The ideal candidate will thrive in a professional, multi-cultural environment, contributing to the team's success while enjoying promotional opportunities as the business grows. If you are passionate about administration and HR within the travel industry, this opportunity is perfect for you!

Benefits

21 days annual leave

Life insurance

Corporate social events

Employee Assistance Program

Promotional opportunities

Qualifications

• Strong administrative background with excellent communication skills.
• Proficient in MS Office, particularly Excel and Word.

Responsibilities

• Develop and implement office policies and procedures.
• Manage employee records and assist in HR administration.

Skills

Administrative Skills

Communication Skills

Excel

Word

HR Administration

English Language Proficiency

Education

Business Management Degree

HR Experience

Tools

HRIS

Microsoft Office

Job description

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Job title: Office Admin and HR Assistant

Salary : Up to £32K

Location : Hammersmith/On-site

Contract Type : Full time

Reporting to : General Manager and Head of Finance

About the role

We are seeking a detail-oriented and proactive Office Admin and HR Assistant to join our team and provide essential office support. The ideal candidate will have a strong administrative background, excellent communication skills, excellent computer skills, particularly in Excel and Word, and good English language proficiency in speaking and writing. As an Office Admin and HR Assistant, you will play a crucial role in ensuring smooth office operations and you will be an integral part of the team supporting with all HR administration and updating the HRIS, as well as facing off to the business as a first point of contact.

What we offer

• Salary up to £32K
• 37.5 hours per week
• 21 days annual leave increasing to a maximum of 25 days, plus 8 bank holidays.
• Life insurance
• Corporate social events
• Employee Assistance Program
• Working with a professional, positive and multi-cultural team
• Great promotional opportunities as the business grows.

What you’ll be doing

Office Admin

• You’ll be responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
• You’ll be responsible for general office administrative duties from organising files to managing office maintenance, mailing, shipping, supplies, equipment, you'll be the go-to person for all things admin-related.
• You’ll coordinate with IT department on all office equipment and updating the inventory list.
• You’ll collaborate with team members to streamline office processes and improve efficiency.
• You’ll arrange staff events and client visits.

HR Assistant

• You’ll Manage the employee full life cycle including pre-employment checks (right to work, DBS, references), onboarding to exit interviews, employee relations.
• You’ll help maintain employee records according to policy and legal requirements.
• You’ll be processing staff absence and holiday requests.
• You’ll maintain up to date and accurate contract, maternity, paternity and other information liaising with external payroll provider and Head of Finance as appropriate.
• You’ll take notes during the disciplinary and grievance hearings as required.
• You’ll be supporting with the recruitment process and liaising with recruitment agencies.
• You’ll maintain accurate GDPR compliant records for all staff using designated databases

What you’ll have

• You’ll have excellent communication skills, and you are approachable and professional.
• You’ll be an IT and MS Office savvy.
• You’ll have previous HR experience, or you’ll be recently graduated in Business Management.
• You'll be fluent in written and spoken English.
• You’ll be self-motivated with the ability to work unsupervised.
• You’ll be able to prioritize workflow while meeting the deadlines.
• You’ll be flexible and a good team player.

Note: Applicants must have the right to reside and work in the UK without restriction.

If you meet the above requirements and are passionate about practicing your Admin and HR skills in Travel industry, we would love to hear from you.