Off-Price Buying Coordinator

Crew Clothing Head Office; Kingston upon Thames; On-site; GBP 25,000 - 35,000; Full time

Job summary

Crew Clothing, a prestigious brand, is searching for an Off-Price Buying Coordinator to support in administrative functions and streamline product delivery processes. This full-time position in Kingston upon Thames offers an opportunity to work collaboratively with various teams, ensuring timely and accurate product management while enjoying a supportive workplace culture.

Benefits

Staff Discount

Uniform allowance

Pension scheme

Refer a Friend scheme

Training and career development

Supportive and rewarding culture

Qualifications

• General administration skills are essential.
• Attention to detail is crucial.
• Previous Buying Administration experience required.

Responsibilities

• Assist with the Critical Path and administration management.
• Manage sample requirements and coordinate various processes.
• Collaborate with Design and Merchandising teams.

Skills

General administration skills

Attention to detail and accuracy

Excellent communication skills

Organizational skills

Proficiency in Excel

Proficiency in Word

Teamwork

Understanding of Buying processes

Education

Previous Buying Administration experience

Job description

Off-Price Buying Coordinator
Full-Time
Kingston-Upon-Thames

At Crew Clothing, we believe clothes are about so much more than “just clothes”. Designed with the spirit of the south coast in every stitch, our crossed oars are a mark of timeless British style. These are clothes for life’s best moments.

We believe in collaboration, kindness, and creativity, in celebrating our successes and championing our customer at every step of the way. From ’93 to now, people have been at the heart of everything we do. It’s in our name – Crew.

Purpose of the role:

This role is responsible for assisting the Off-Price buyer in all aspects of administration, including the Critical Path, Samples, and Administration Management, to ensure on-time delivery of products to specification, from proto handover to product launch.

Responsibilities:

• Critical Path/Range Plan Management:
• Management of the critical path and department processes to ensure all information is up to date and accessible by other teams.
• Ensuring all style details are inputted accurately to the range plan on time.
• Ensuring phasing and deliveries are correct on the Critical Path with weekly meetings with Merchandising.
• Amending orders where required.
• Entering all data into Futura to facilitate order raising.
• Answering ad hoc queries as required.

• Sample Management:
• Managing and coordinating sample requirements for the buying department, including Press, Wholesale, and Photo samples.
• Chasing in all samples to meet deadlines.
• Preparing product reviews and ensuring all samples are set up when needed.
• Managing product storage for the department.

• Catalogue Information:
• Proofreading the catalogue with the buyer before press.
• Collating catalogue information between Garment Tech, Merchandising, Marketing, and Buying, and ensuring completion before deadlines.

• Other Buying responsibilities:
• Assisting in fit sessions and providing administrative support.
• Conducting competitive shopping trips to understand the market and Crew’s position.
• Taking notes during meetings.
• Updating and filing all product data requirements.
• Maintaining style information and cost prices on the Range plan and Futura.
• Managing sample invoice processes.
• Undertaking development or project work set by the buyer.
• Managing general team administration tasks.

• People/Communication:
• Collaborating with Design, Merchandising, and Garment Technology teams to ensure smooth product lifecycle transition.
• Attending weekly updates and meetings.
• Maintaining excellent communication across the company.
• Assessing and escalating queries or issues that may cause delays or costs.

Key Skills and Experience Essential

• General administration skills
• Attention to detail and accuracy
• Excellent communication and organizational skills
• Proficiency in Excel and Word
• Ability to prioritize and manage workload under tight deadlines
• Ability to build strong relationships with suppliers and departments
• Teamwork
• Understanding of Buying and Critical Path processes
• Previous Buying Administration experience
• Ability to work with pace and energy

Desirable

• Understanding of garment construction and production processes
• Passion for product and eagerness to learn
• Positive and solutions-oriented attitude

What we can offer you:

• Staff Discount
• Uniform allowance
• Pension scheme
• Refer a Friend scheme
• Training and career development
• Supportive and rewarding culture