Occupational Health and Safety PA (AW) R1

NHS Borders; Melrose; On-site; GBP 23,000 - 29,000; Full time

Job summary

NHS Borders in Melrose is seeking an organized Personal Assistant to support the Occupational Health & Safety team. You will manage diaries, organise appointments, and help with essential administration to ensure the service runs smoothly.

The role requires clear communication, initiative, and the ability to work with both NHS and external partners. We offer a supportive team, opportunities to grow, and a commitment to a diverse and inclusive workplace.

Qualifications

• Provide efficient PA support to Occupational Health & Safety.
• Excellent communication and interpersonal skills are essential.
• Ability to prioritise workload and work to tight timescales.

Responsibilities

• PA duties/diary management to the Head of Occupational Health and Head of Health & Safety.
• Support systems and training.
• Contribute to smooth administration of the department.
• Liaise with wider NHS and non-NHS organisations.

Skills

Diary management

Communication

Organisational skills

Teamwork

MS Office

Tools

Microsoft Office

Job description

OUR VALUES IN ACTION

Compassion Kindness Integrity Teamwork Excellence

Do you want to join a team where you can make a difference?

OUR VALUES IN ACTION

Compassion Kindness Integrity Teamwork Excellence

Do you want to join a team where you can make a difference?

NHS Borders Occupational Health & Safety provide services to NHS Borders employees and external clients.

The post-holder’s responsibilities will be to provide an efficient and effective PA support service to the Occupational Health & Safety Service. Responsibilities include PA duties/diary management to the Head of Occupational Health and Head of Health & Safety, supporting systems, training and contributing to the smooth administration of the department. Linking with the wider NHS organisation and non NHS organisations.

Excellent communication and interpersonal skills are essential, as is the ability to work on your own initiative as well as part of a team. Prioritising workload and working to tight timescales, balancing conflicting demands to maintain efficiency throughout the team are key skills.

Whether you’re early in your career or looking to take the next step into a more senior role, NHS Borders offers a supportive environment where you can grow, influence change, and make a real impact.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsoredBEFORE submitting your application form

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

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Tip: Think of AI as a helper, not a substitute. We want to understand younot an AI tool.