Occupational Health Administrator

University Hospitals of Morecambe Bay NHS Foundation Trust; Barrow-in-Furness; On-site; GBP 22,000 - 27,000; Full time

Job summary

A leading NHS trust in England is seeking an Occupational Health Administrator to support their Occupational Health & Wellbeing service. The successful candidate will provide high-quality administrative support, manage communications, and ensure the smooth operation of departmental processes. A strong attention to detail, proficiency in Microsoft Office, and understanding of confidentiality are essential. This role offers a great opportunity for personal and professional development within a dynamic healthcare environment.

Qualifications

• Ability to work independently with minimal supervision.
• Sound understanding of confidentiality and data protection.

Responsibilities

• Manage communications in a professional and confidential manner.
• Book appointments using the Occupational Health database.
• Maintain accurate records in line with GDPR.

Skills

Strong organisational skills

Attention to detail

Excellent communication skills

Proactive problem-solving

Tools

Microsoft Office applications

Job description

Overview

The Occupational Health Administrator plays a vital role in supporting the Occupational Health & Wellbeing service at University Hospitals of Morecambe Bay NHS Foundation Trust. This Band 3 position is responsible for delivering high-quality administrative and clerical support, ensuring the smooth operation of departmental processes and contributing positively to the team’s objectives.

Responsibilities

• Act as the key point of contact for staff and clients, managing communications (face-to-face, telephone, and email) in a professional and confidential manner.
• Book and manage appointments using the Occupational Health database, coordinate diaries, and ensure scheduling aligns with departmental targets.
• Maintain accurate, up-to-date records with data integrity and confidentiality in line with GDPR and Trust policies.
• Handle incoming and outgoing correspondence, prioritising and triaging communications to appropriate team members.
• Carry out general office duties such as photocopying, scanning, and maintaining stationery supplies via the Trust’s procurement system.
• Contribute to the upkeep of the department’s digital filing systems, including the Occupational Health OneDrive.
• Provide cover during staff absences and undertake additional administrative tasks as required.
• Attend mandatory training, participate in annual appraisals, and identify personal development needs to support continuous improvement and service quality.

Qualifications and Skills

• Essential: strong organisational skills, attention to detail, and ability to work independently with minimal supervision.
• Sound understanding of confidentiality, data protection, and NHS systems.
• Proficiency in Microsoft Office applications.
• Desirable: experience in a healthcare setting and familiarity with Occupational Health services.
• Excellent communication skills, proactive problem-solving, and a commitment to personal and professional development.

About the Department and Locations

We operate from three main hospitals: Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as several community premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre. All three hospitals provide a range of planned care, diagnostics, therapies, and outpatient services, with local outreach and additional services from community facilities across Morecambe Bay.

Contact

For further details or informal visits contact: Jeannette Christian, Senior Administrator
Email: [e-mail]
Telephone: [phone]