NUVIA UK Document Controller

NUKEM Ltd.; Warrington; Hybrid; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Pension & Life

Private Medical

Share Scheme

Hybrid working

Annual leave 25d

Salary sacrifice

Maternity pay

Employee discounts

EAP

Job summary

NUVIA UK is seeking a Document Controller to manage and safeguard project documentation across its lifecycle. This permanent, hybrid role supports governance, quality, and regulatory compliance, ensuring accurate information is accessible to project teams and external partners.

You will oversee EDMS like Aconex, Asite, Viewpoint or SharePoint, maintain version control, support users, and prepare status reports. Strong organisational, communication, and QA skills are essential.

Qualifications

• Proven experience in a Document Controller or Information Management role.
• Strong understanding of document control processes within construction, engineering, or major project environments.
• Proficiency with EDMS platforms (e.g., Aconex, Asite, Viewpoint, BIM 360, SharePoint).
• Excellent organisational skills with strong attention to detail.
• Ability to manage high volumes of documentation and work to tight deadlines.
• Strong communication skills and confidence in working with multi-disciplinary teams.
• Familiarity with quality assurance practices and information governance requirements.
• Experience working on large construction, rail, infrastructure, or engineering projects advantageous.

Responsibilities

• Establish and maintain document control processes, procedures, and metadata standards.
• Manage the receipt, registration, tracking, and distribution of project documentation.
• Ensure all documents are correctly formatted, version-controlled, and stored in the appropriate systems.
• Oversee document workflows, ensuring timely reviews, approvals, and close outs.
• Maintain and administer the project’s electronic document management system (EDMS) such as Aconex, Asite, Viewpoint, SharePoint, or similar.
• Support users with system access, training, troubleshooting, and ensuring proper use of workflows and file structures.
• Ensure data integrity, audit trails, and compliance with information governance requirements.
• Conduct document quality checks (e.g., naming conventions, revision control, completeness).
• Prepare reports on document status, compliance, overdue actions, and system metrics.
• Act as a central point of contact for all document control activities.
• Liaise with project managers, engineering teams, contractors, and external stakeholders to ensure documentation is delivered on time.
• Facilitate document-related queries, clarifications, and training sessions.
• Support project start-up and close-out documentation, including handover packages and O&M manuals.
• Assist with information management strategies and continuous improvement initiatives.
• Monitor document deliverables against project schedules and elevate delays as necessary.
• Support change control by ensuring documentation reflects approved changes and updates.
• Organise assurance processes (e.g. gateway reviews).
• Provide regular reporting on project progress (e.g. monthly governance reviews, Board Reports etc.).
• Actively participate in reviews and action implementation of recommendations.
• Ensure appropriate document management systems and audit control measures are in place and adhered to.
• Understand the expected benefits of the project and contribute to tracking progress against benefit realisation plans.

Skills

Document control

Information management

EDMS platforms

Attention to detail

Communication

Team collaboration

Quality assurance

Project support

Education

Degree or equivalent experience

Tools

Aconex

Asite

Viewpoint

BIM 360

SharePoint

Job description

OPERATIONS/MAINTENANCE - Administration and Commercial Agent

Job title

NUVIA UK Document Controller

Contract type

Permanent

Telework?

Hybrid (telework possible)

Description of the assignment

Document Controller

Permanent

Purpose of the Job

The Document Controller is responsible for managing, organising, and safeguarding all project documentation throughout its lifecycle. This role ensures that accurate, up to date information is accessible to project teams, stakeholders, and external partners. The Document Controller maintains compliance with company standards, contractual requirements, and regulatory obligations.

Key Accountabilities

• Establish and maintain document control processes, procedures, and metadata standards.
• Manage the receipt, registration, tracking, and distribution of project documentation.
• Ensure all documents are correctly formatted, version-controlled, and stored in the appropriate systems.
• Oversee document workflows, ensuring timely reviews, approvals, and close outs.

Systems Administration

• Maintain and administer the project’s electronic document management system (EDMS) such as Aconex, Asite, Viewpoint, SharePoint, or similar.
• Support users with system access, training, troubleshooting, and ensuring proper use of workflows and file structures.
• Ensure data integrity, audit trails, and compliance with information governance requirements.

Quality & Compliance

• Conduct document quality checks (e.g., naming conventions, revision control, completeness).
• Ensure documentation meets project standards, contractual requirements, and regulatory guidelines.
• Prepare reports on document status, compliance, overdue actions, and system metrics.

Coordination & Communication

• Act as a central point of contact for all document control activities.
• Liaise with project managers, engineering teams, contractors, and external stakeholders to ensure documentation is delivered on time.
• Facilitate document-related queries, clarifications, and training sessions.
• Support project start-up and close-out documentation, including handover packages and O&M manuals.

Project Support

• Assist with information management strategies and continuous improvement initiatives.
• Monitor document deliverables against project schedules and elevate delays as necessary.
• Support change control by ensuring documentation reflects approved changes and updates.

Governance, Assurance & Reporting

• Organise assurance processes (e.g. gateway reviews).
• Provide regular reporting on project progress (e.g. monthly governance reviews, Board Reports etc.).
• Actively participate in reviews and action implementation of recommendations.
• Ensure appropriate document management systems and audit control measures are in place and adhered to.

Benefits Management

• Understand the expected benefits of the project and contribute to tracking progress against benefit realisation plans.

Profile

Occupational Skills and Knowledge

• Proven experience in a Document Controller or Information Management role.
• Strong understanding of document control processes within construction, engineering, or major project environments.
• Proficiency with EDMS platforms (e.g., Aconex, Asite, Viewpoint, BIM 360, SharePoint).
• Excellent organisational skills with strong attention to detail.
• Ability to manage high volumes of documentation and work to tight deadlines.
• Strong communication skills and confidence in working with multi-disciplinary teams.
• Familiarity with quality assurance practices and information governance requirements.
• Experience working on large construction, rail, infrastructure, or engineering projects advantageous.

Advantageous

• Experience/familiarity with the fusion industry.
• Strong analytical and critical thinking skills.
• Ability to adapt to changing priorities and work environments.
• Vocational qualifications in administration or project support beneficial.
• Training or certification in document control or information management desirable.

Degree qualified or relevant experience

Employee Staff Benefits:

• 8.5% Employer Pension Contribution with Life Assurance Cover
• Private Medical Scheme*
• Employee Share Scheme
• Flexible and hybrid working, in agreement with local line management.
• 25 Days Annual Leave (increasing to 28 days after 5 years’ service, 31 days after 10 years’ service)
• Option to buy, sell and carry over up to 5 days annual leave per year.
• Salary Sacrifice Schemes: Electrical Vehicles, Technology and Cycle to Work.
• 18 Weeks Full Maternity Pay* (+21w SMP)
• In Partnership with Trade Unions
• Personal Development & Further Education Support
• Long Service & Recognition Awards
• Fantastic Employee Discounts
• Free Employee Assistance Programme

*After 1 year of service

Why us?

There has never been a more exciting time to join NUVIA UK. As a result of significant growth and major contract awards, including the STEP fusion programme and major frameworks supporting the UK's defence and nuclear infrastructure, we are expanding our capability and delivering some of the UK's most innovative and strategically important programmes. Operating across the nuclear, defence and energy sectors, our work supports critical national infrastructure, strengthens energy security and contributes to the UK's long-term resilience.

From helping to deliver the UK's ambitious fusion energy programme to supporting major defence and nuclear infrastructure projects, our teams work at the forefront of complex, safety-critical challenges. Our diverse portfolio offers the opportunity to develop specialist expertise, work alongside industry-leading professionals and build a rewarding career while contributing to projects of national significance.

Join NUVIA and be part of a growing organisation where you can make a lasting impact on society, industry and future generations, while benefiting from meaningful career development

Job location

Europe, United Kingdom, England, North West

Affiliated entity

NUVIA is a branch of VINCI, the world's largest integrated concessions and construction group. NUVIA is more specifically the nuclear entity of the VINCI Group and is involved in the entire life cycle of nuclear facilities, from new build to decommissioning, maintenance and operation. NUVIA is constantly growing, with more than 2700 employees worldwide. On average, 100 men and women join us every year. Now, more than ever, we are looking for new talent to support the group's growth.