Nursing Administration/ Personal Secretary

NHS Jobs; Newport; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading healthcare provider in Newport is seeking a Nursing Administration/ Personal Secretary to manage office duties, assist with filing systems, and coordinate training sessions. Proficient use of Microsoft Office is required. This role supports the day-to-day operations of the nursing administration team and ensures compliance with NMC regulations.

Qualifications

• Proficiency in Microsoft Office packages.
• Strong organizational and communication skills.

Responsibilities

• Manage day to day running of the office.
• Organize audit of personal files and compliance with NMC registration.
• Schedule meetings and prepare necessary paperwork.

Job description

Nursing Administration/ Personal Secretary

PRINCIPLE DUTIES: To manage the day to day running of the office. Processing mail into and out of office. Maintain an effective filing system. To collate and prepare information and statistics, as and when required. Maintain personal files Ward/Department Managers. To organise audit of personal files and NMC registration; also monitor compliance of NMC Registration. Photocopy and distribute documentation to all Wards. Schedule Ward/Department Manager meetings and 1-1 sessions for Senior Nurse. Arrange meetings, draw up agendas, prepare necessary paperwork and take minutes. Support the organisation of training sessions e.g. set up venues/allocate places on sessions. Maintain a bring forward and follow up system for requests for information to meet deadlines. Screen mail and attend to routine matters and inform the Senior Nurse of action taken. Word processing, including answering routine letters. A good working knowledge of all Microsoft packages. To maintain the Senior Nurse diaries. To receive, record and action staff absence, arranging sickness interviews as per ABUHB Policies. Collate time sheets and recording. Support all staff with all day-to-day issues/problems to ensure smooth running of the service. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.