Non-Clinical NHS Job Vacancies in Shropshire, UK - Temporary Executive Personal Assistant - Mat[...]

Shrewsbury and Telford Hospital NHS Trust; Shrewsbury; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity has arisen to join a dedicated team as a Temporary Executive Personal Assistant. This role demands exceptional organizational and communication skills, as you will provide vital administrative support to the Executive Team. Your responsibilities will include managing complex diaries, coordinating meetings, and ensuring smooth operations within a challenging environment. Join a forward-thinking organization committed to delivering high-quality care and making a meaningful difference in the community. If you thrive in a fast-paced setting and are passionate about excellence, this position is perfect for you.

Qualifications

• Proven experience as a personal assistant in a professional environment.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive Executive PA service to the Executive Team.
• Manage complex diaries and schedule appointments effectively.
• Maintain filing and archiving systems in line with corporate requirements.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Confidentiality

Time Management

Job description

Job overview

An exciting opportunity has arisen to join Trust Headquarters as a Temporary Executive Personal Assistant in the Executive Assistant Administration Team to cover maternity leave.

The successful candidate will provide confidential administrative and secretarial support, primarily to an assigned member of the Executive Team, enabling them to perform effectively within a challenging and complex regulated environment. We seek someone with previous personal assistant experience, excellent communication and organizational skills, exceptional attention to detail while working at pace, and high literacy with excellent written communication skills - see person specification for details.

The post holder will undertake a full range of executive personal assistant duties and must act professionally at all times, respecting the confidentiality of the work involved.

Main duties of the job

1. Provide a comprehensive and professional Executive PA service, alleviating unnecessary demands on the Executive Team member.
2. Manage complex diaries, scheduling and rescheduling appointments and meetings to optimize the Director’s time and plan ahead effectively.
3. Monitor and manage incoming emails, post, and documents.
4. Provide administrative and secretariat support for meetings chaired by the Director.
5. Arrange and coordinate internal and external meetings, events, travel, and accommodation as required.
6. Type, transcribe, and distribute correspondence, reports, and documents.
7. Work accurately under pressure, prioritizing workload to meet strict deadlines.
8. Maintain an effective filing, retrieval, and archiving system for papers, data, and documentation in line with corporate requirements.
9. Support expense submissions and procurement matters within delegated authority levels.
10. Collaborate with the Executive Support Team Supervisor and other PAs to ensure resource flexibility, including office cover and assistance during peak periods.

Working for your organisation

Join us at The Shrewsbury and Telford Hospital NHS Trust, where our passion for excellence drives everything we do.

We are committed to providing high-quality, safe care to our patients in an environment our staff are proud to work in.

Our vision, 'To provide excellent care for the communities we serve,' is a promise we uphold daily. Guided by our core values - Partnering, Ambitious, Caring, and Trusted - we aim to make a meaningful difference in the lives of our patients and their families.

If you're ready to be part of a team dedicated to continuous improvement, join us and help us make a difference!