NHFM Admin Co-Ordinator

Northumbria Healthcare - NHCT Northumbria Healthcare NHS Foundation Trust; North Shields; On-site; GBP 24,000 - 26,000; Full time

Job summary

An exciting opportunity awaits for an Admin Co-Ordinator to join a dedicated team providing essential administrative support within a dynamic healthcare environment. This role is pivotal in ensuring the smooth operation of Soft Services and Estates teams, where your organizational skills will shine. You will be responsible for processing orders, managing records, and supporting various administrative functions. With a commitment to diversity and inclusion, this organization values every contribution, making it a fantastic place to grow your career. If you are looking to make a real difference in the healthcare sector, this position offers a rewarding experience with competitive pay and great benefits.

Benefits

Flexible working

Competitive rates of pay

Enhanced pay for evenings and weekends

Generous annual leave

Occupational sick pay

Childcare schemes

Priority access to vaccinations

Physiotherapy and counselling services

Qualifications

• Experience in a confidential environment and customer care training required.
• NVQ 3 in Business Admin or equivalent knowledge/experience preferred.

Responsibilities

• Provide administrative support to Soft Services and Estates teams.
• Maintain accurate records and process orders and invoices efficiently.

Skills

Administrative Skills

Communication Skills

Organizational Skills

Confidentiality

Customer Care

Education

NVQ 3 – Business Admin

RSA11 standard

Basic Food Hygiene certificate

Tools

Microsoft Office

ESR System

Healthroster

Job description

Main area Admin and Clerical Grade NHS AfC: Band 3 Contract Permanent Hours

• Full time
• Flexible working

37.5 hours per week (Monday to Friday 08:00-16:00) Job ref 319-6978566LW

Site North Tyneside General Hospital Town North Tyneside Salary £24,071 - £25,674 per annum Salary period Yearly Closing 18/02/2025 23:59

NHFM is a wholly owned subsidiary of Northumbria Healthcare NHS Foundation Trust. Established in 2012, NHFM provide specialist project management services for large and small capital developments, estates maintenance and a full range of facilities services for all of Northumbria Healthcare Trust’s sites.

Come and work for us and we can offer you:

• Competitive rates of pay
• Enhanced rates of pay for working evenings, nights, weekends and bank holidays
• Favourable employment terms and conditions – we mirror NHS Agenda for Change terms and conditions which includes up to 33 days annual leave + bank holidays per year, generous maternity and paternity leave provisions, occupational sick pay, and much more
• Fantastic staff benefits including car lease, home electronics, cycle to work and childcare schemes, priority access to vaccinations, physiotherapy, counselling, among many more
• A great employee experience - we score very highly on our employee satisfaction metrics

Work for us and you will be making a real difference to the NHS and the thousands of people who use our services each year. Visit our website www.nhfm.co.uk for more information about who we are and benefits of working for us.

Whilst NHFM are a highly innovative organisation, the use of Third Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a risk to the integrity your individual recruitment process, we may withdraw your application at any stage of the process.

Job overview

An exciting opportunity has arisen for an Admin Co-Ordinator to join our team and provide an efficient and effective administrative service within NHFM. This role will specifically be providing administrative support for our Soft services and Estates teams, but the post holder will work in partnership with all NHFM Admin teams.

Main duties of the job

• Provide an efficient and effective administrative service to the Soft services and Estates teams.
• Co-ordinate the processing of orders and invoices and the updating of relevant databases.
• Supporting other NHFM Admin teams when required.
• Judgments involving facts or situations some of which require analysis where there is more than a straightforward choice of options, such as analysis of financial queries or discrepancies.

Detailed job description and main responsibilities

• Provide an administrative service to NHFM and fully adhering to all Trust Policies.
• Transcribe minutes of key meetings in a timely and accurate manner.
• Maintain action records of key meetings, sharing actions as appropriate and in a timely manner.
• Responsible for efficient booking of staff training requirements, venue information in conjunction with Department Managers.
• Responsible for accurate records in the Human Resource Systems - ESR, Healthroster and Therefore systems to assist/support Department Manager.
• Support the management team by organising appraisals and facilitating training.
• High standard of communication, organisational skills and administration to include Excel spreadsheets and full use of all Microsoft Office packages.
• Typing letters under direction from Department Manager/ Supervisors.
• Responsible for processing and recording invoices and collation of invoices for payment in all aspects of financial records in accordance with the Trust’s Standing Financial standing instructions.
• To observe confidentiality acquired in course of work with internal and external client, visitors and Trust employees.
• Checking and processing paperwork in regards to contractors where required.

Person specification

Qualifications

• NVQ 3 – Business Admin or equivalent level of acquired knowledge/experience.
• RSA11 standard or acquired knowledge in a similar role.
• Basic Food Hygiene certificate or equivalent Level 1 Basic Food Hygiene certificate.

Experience

• Experience in working in a confidential environment.
• Recruitment & Selection training.
• Experience of ESR/HERO.
• Customer care training.

The successful applicant will be an employee of the subsidiary and not Northumbria Healthcare NHS Foundation Trust.

We recognise the positive value of diversity and inclusion and are committed to a workforce that is diverse, equal and inclusive. We welcome and encourage job applications from people of all backgrounds. We particularly welcome applications from Black, Asian and Minority Ethnic (BAME) candidates as BAME people are currently under-represented in our workforce as well as other under-represented groups such as LGBT+ and disabled candidates.

If you require any reasonable adjustments to attend interview please make the recruitment team aware as soon as possible by calling our HR Recruitment Team on 0191 203 1415 option 2.

Make sure to read the ‘applicant guidance notes’ before submitting your application and make sure you know everything there is to know before joining our fantastic trust!

Please note that it is a requirement of this Trust that all successful applicants pay for their own DBS certification if a DBS check is required for the post. The method of payment is a salary deduction from your first monthly pay.

Employer certification / accreditation badges

Name Jem Johnson Job title Soft Services Manager Email address [e-mail] Telephone number 07354164997