News Archives Operations Specialist

News UK; Rainham; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Private medical insurance

Pension scheme

25 days holiday

Volunteering days

Job summary

News UK is seeking a News Archives Operations Specialist to manage, preserve, and unlock the potential of our historical and multimedia assets. You will report to the News Archives Manager and help safeguard digital and physical collections while identifying revenue opportunities and supporting editorial research.

You will archive, catalogue, digitise, and train teams on archiving systems, ensuring compliance with copyright and governance requirements.

Qualifications

• Proven experience archiving diverse content types using image management and database systems such as CHP, Calm, Factiva, or similar applications.
• Practical experience handling, cataloguing, and packaging physical archive materials or artefacts in line with conservation principles.
• Strong understanding of copyright principles, image clearance rights, and asset protection.
• Clear communication skills with a customer-focused approach to delivering accurate research under tight deadlines.
• Adaptable problem-solving skills to manage changing priorities and navigate ambiguous research requests effectively.

Responsibilities

• Archive images, documents, and multimedia assets in accordance with departmental standards and copyright requirements.
• Manage information resources and image metadata within the CHP database to ensure security and integrity.
• Conduct detailed research to support editorial, radio, podcast, and commercial licensing projects.
• Digitise physical archive formats, including scanning images for editorial requests and internal or external exhibitions.
• Facilitate training programmes for newsroom teams on archiving systems and self-service research tools.
• Process record deposits, retrievals, and loans in line with corporate governance and compliance requirements.

Skills

Image management

Database systems

Copyright principles

Communication skills

Problem solving

Editorial research

Tools

CHP

Calm

Factiva

Job description

Your team: Rights, Licensing & Archives delivers cross-business rights management, content protection, licensing, and archiving services to both internal teams and external customers. The department supports News UK by maximising content value, protecting intellectual property, and ensuring long-term asset preservation.

News Archives comprises the document, artefact, back issues, and picture collections, alongside information and records management services, within Rights, Licensing & Archives. The team supports all News UK departments in content acquisition, creation, management, delivery, and asset protection.

Your role: We are looking for a News Archives Operations Specialist to join our dynamic team. You will manage, preserve, and unlock the full potential of News UK's rich historical and multimedia assets. Reporting to the News Archives Manager, you will play a key part in maintaining digital and physical collections while identifying revenue opportunities and supporting editorial research.

Day to day you will:

• Archive images, documents, and multimedia assets in accordance with departmental standards and copyright requirements.
• Manage information resources and image metadata within the CHP database to ensure security and integrity.
• Conduct detailed research to support editorial, radio, podcast, and commercial licensing projects.
• Digitise physical archive formats, including scanning images for editorial requests and internal or external exhibitions.
• Facilitate training programmes for newsroom teams on archiving systems and self-service research tools.
• Process record deposits, retrievals, and loans in line with corporate governance and compliance requirements.

What we're looking for from you:

• Proven experience archiving diverse content types using image management and database systems such as CHP, Calm, Factiva, or similar applications.
• Practical experience handling, cataloguing, and packaging physical archive materials or artefacts in line with conservation principles.
• Strong understanding of copyright principles, image clearance rights, and asset protection.
• Clear communication skills with a customer-focused approach to delivering accurate research under tight deadlines.
• Adaptable problem-solving skills to manage changing priorities and navigate ambiguous research requests effectively.

News UK is one of the leading media businesses in the UK and Ireland. Our newsbrands include The Times, The Sunday Times, The Sun, The Sun on Sunday and The TLS. Our national broadcast brands include talkSPORT, Times Radio and Virgin Radio UK, and we have market-leading local stations across Ireland. Our world-famous brands provide news, analysis, opinion and entertainment to almost 40 million people each month. Spanning print and pixel, audio and video, events and experiences, our multi-format brands are home to a plurality of opinion, representing the diverse communities we serve. Driven by passion, guided by principles and acting with purpose, we exist to promote a fair society, freedom of speech and a little bit of fun. Rethinking continually the business of storytelling, we represent, reflect and reach the nation, telling the stories that matter.

Life at News

Driven by passion, guided by principles and acting with purpose. We represent, reflect and reach the nation, telling the stories that matter. We inform our audiences so that they can make decisions based on trusted information.

We represent, reflect and reach the nation, telling the stories that matter most. To ensure these stories resonate with as broad an audience as possible, it is essential that our organisation reflects the diversity of the people we reach. Whether through age, gender, ethnicity, disability, social class or sexuality, we are committed to representing the rich variety of voices that make up our society. And we champion a culture where everyone has the opportunity to contribute and thrive as we continue to innovate and drive long term sustainable growth. This is done through our Diversity Strategy.

At News UK, we take pride in our exceptional employee-led networks that bring together individuals with shared interests and create a vibrant sense of community. We believe our networks play a vital role in fostering a collaborative and supportive work culture at News UK. Groups that we support include the African & Caribbean Network, Parents and Carers, and LGBTQ+ group News Is Out, and the Apprentice Society.

Some of our benefits include:

• Private medical insurance including coverage for pre-existing conditions
• Discounted gym memberships, free ClassPass at Home, weekly in person/ virtual exercise classes
• ‘Bikes for Work’ and ‘Electric Car’ scheme
• Up to 60% discount on Harper Collins books
• Maternity leave up to 18 weeks full basic salary & paternity leave up to 2 weeks
• Access to exclusive events and competitions with exciting brands such as talkSPORT, Virgin Radio UK & The Times. Weekly virtual panel chats with top journalists and celebrities
• Access to wellbeing benefits such as EAP, physio/massage and counselling
• A generous pension scheme with employer contributions of up to 5%
• Wide range of training available, plus full LinkedIn Learning access
• 25 days holiday plus bank holidays, as well as an extra anniversary day off
• Up to 3 paid volunteering days per year to support causes you care about

We are committed to providing an inclusive recruitment process. If you require reasonable adjustments due to a disability or health condition at any stage of your application or interview, please let us know. You can contact us at [e-mail] to discuss how we can support you to perform at your best.