New Job-Office Manager - Reading-wm

People First Team Japan/ピープルファーストチームジャパン; Greater London; On-site; GBP 34,000 - 40,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Office Manager in Reading to oversee daily office operations. The ideal candidate will have a proven track record in office management and strong organizational skills. Responsibilities include managing an administrative support team, procurement, and ensuring compliance with health and safety regulations. This position offers a salary of up to £40k, fully office-based with a start date ASAP.

Qualifications

• Proven experience in office management, administration, or a related role.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Excellent communication and interpersonal skills.

Responsibilities

• Oversee daily office operations, ensuring a professional and efficient environment.
• Manage and provide leadership to a small administrative support team.
• Oversee procurement and maintain inventory of office supplies and equipment.

Skills

English to native level

Solid office management experience

Organizational skills

Communication skills

Proficient in Microsoft Office Suite

Job description

Office Manager - Reading

The Skills You'll Need: English to native level, solid office management experience.

Your New Salary: Up to £40k, depending on experience

Office based (Reading)

Perm

Working hours: 9:00am-5:30pm

Start: ASAP

To be successful in this role our client has said it is essential that candidates:

• have English to native level
• have solid office management experience
• are okay to commute to Reading daily as this role is fully office based

What You'll be Doing:

• Oversee daily office operations, ensuring a professional and efficient environment.
• Manage and provide leadership to a small administrative support team.
• Oversee procurement and maintain inventory of office supplies and equipment.
• Serve as the primary point of contact for general office and facility-related inquiries.
• Manage contracts and price negotiations with vendors, service providers, and lease agreements.
• Verify and ensure timely payment of invoices.
• Liaise with facility management vendors (e.g., cleaning, catering, and security services).
• Plan and organize in-house and off-site activities, including events, celebrations, and conferences.
• Review and renew leases and insurance contracts.
• Prepare reports, presentations, and documentation as required.
• Organize meetings, draft agendas, record minutes, and ensure follow-up actions are tracked.
• Coordinate company-wide initiatives such as staff well-being and health programs.
• Schedule and oversee facility maintenance and repairs with external vendors.
• Act as the liaison for IT escalations, working closely with the HQ IT team when required.
• Assist with recruitment, onboarding, and offboarding processes.
• Support employee engagement initiatives and internal training programs.
• Ensure compliance with health, safety, and welfare practices across the business.
• Maintain site security and ensure adherence to company policies and legal standards.

The Skills You'll Need to Succeed:

• Proven experience in office management, administration, or a related role.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and familiarity with office management tools.
• Knowledge of health and safety regulations and procedures.
• Ability to manage budgets and negotiate vendor contracts effectively.

We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

People First (Recruitment) Limited acts as an employment agency for permanent and fixed term contract recruitment and as an employment business for the supply of temporary workers.