New Job-Office Manager - Reading-M

People First Team Japan/ピープルファーストチームジャパン; London; On-site; GBP 30,000 - 40,000; Full time

Job description

Your New Job Title: Office Manager - Reading

The Skills You'll Need: English to native level, solid office management experience.

Your New Salary: Up to £40k, depending on experience

Office based (Reading)

Perm

Working hours: 9:00am-5:30pm

Start: ASAP

To be successful in this role our client has said it is essential that candidates:

• have English to native level
• have solid office management experience
• are okay to commute to Reading daily as this role is fully office based

Office Manager -What You'll be Doing:

• Oversee daily office operations, ensuring a professional and efficient environment.
• Manage and provide leadership to a small administrative support team.
• Oversee procurement and maintain inventory of office supplies and equipment.
• Serve as the primary point of contact for general office and facility-related inquiries.
• Manage contracts and price negotiations with vendors, service providers, and lease agreements.
• Verify and ensure timely payment of invoices.
• Liaise with facility management vendors (e.g., cleaning, catering, and security services).
• Plan and organize in-house and off-site activities, including events, celebrations, and conferences.
• Review and renew leases and insurance contracts.
• Prepare reports, presentations, and documentation as required.
• Organize meetings, draft agendas, record minutes, and ensure follow-up actions are tracked.
• Coordinate company-wide initiatives such as staff well-being and health programs.
• Schedule and oversee facility maintenance and repairs with external vendors.
• Act as the liaison for IT escalations, working closely with the HQ IT team when required.
• Assist with recruitment, onboarding, and offboarding processes.
• Support employee engagement initiatives and internal training programs.
• Ensure compliance with health, safety, and welfare practices across the business.
• Maintain site security and ensure adherence to company policies and legal standards.

Office Manager -The Skills You'll Need to Succeed:

• Proven experience in office management, administration, or a related role.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and familiarity with office management tools.
• Knowledge of health and safety regulations and procedures.
• Ability to manage budgets and negotiate vendor contracts effectively.

We would be grateful if you could send your CV as a Word document. If your application is successful, you will be contacted within 7 days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs. Please note that we can only consider candidates who are eligible to work in the UK and are able to provide relevant supporting documentation.

People First is committed to increasing diversity, and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status or whether or not they have a disability.

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