Neuro Rehab Service Senior Administrator - Surrey Downs H&C

NHS; Epsom; On-site; GBP 28,000 - 32,000; Part time

Job summary

A leading NHS healthcare provider in Epsom is looking for a Senior Administrator to oversee a team and improve administration for the Neuro Rehab Service. You will manage workflows, support clinical teams, and ensure high-quality service delivery. Ideal candidates will be organized, with strong leadership and communication skills, and have extensive NHS administration experience. The role offers a part-time permanent contract with a salary of £28,860 to £31,671 per annum, pro-rata.

Qualifications

• Experience managing others in an office environment.
• Ability to handle confidential and sensitive data.
• Extensive administration experience within the NHS.

Responsibilities

• Line manage a team of administrators to support clinical teams.
• Coordinate workflow and contribute to service improvements.
• Act as the point of contact for clinical team leaders.

Skills

Leadership experience

Excellent communication skills

Proficient in Microsoft Office

Organizational skills

Education

GCSE level 4/C in English and Maths

A level, NVQ Level 3

Tools

Microsoft Office

Job description

Job summary

Surrey Downs Health & Care

An exciting opportunity has arisen for a highly motivated, experienced, and organised Senior Administrator to join the Neuro Rehab Service. As a Senior Administrator, you will play a crucial role in leading a team of administrators to provide high-quality administrative support across a range of clinical services. This is an ideal role for someone with a strong administrative background, excellent communication skills, and experience in supervising or coordinating a team.

We are seeking a confident administrator who is ready to take the next step in their career and contribute to delivering exceptional patient care within a truly integrated service.

Main duties of the job

• Line manage and supervise a team of administrators to ensure smooth and efficient support to our Neuro-Rehab clinical teams.
• Coordinate workflow, manage workloads, and contribute to service improvement initiatives.
• Act as the primary point of contact for clinical team leaders and managers, offering administrative expertise and support.
• Support service delivery through high-quality data reporting, meeting coordination, and day-to-day operations.
• Play a central role in developing and refining administrative procedures and SOPs across the service.
• Respond to patient and professional queries with professionalism and confidentiality

About us

Surrey Downs Health and Care (SDHC) deliver care closer to people's communities through our Primary Care Networks and our innovative partnership of local NHS organisations.

Surrey Downs Health and Care has a track record of providing person-centric care that goes beyond organisational boundaries to do what is best for the individual. This partnership includes:

• The three GP federations GP Health Partners, Dorking Health Care and Surrey Medical Network representing practices that operate in the Surrey Downs area.
• Epsom and St Helier's, St George's, University Hospitals NHS Trust.
• Surrey Council County

Historically, there have been boundaries between the organisations that provide care to people in their homes, in GP surgeries, and hospitals, but we have always been united in our mission to provide excellent care to the people who need us.

It's on those grounds that Surrey Downs Health and Care was formed - we want local people to receive the care that they need in the right environment. By combining our expertise, we can enhance patient care and facilitate easier access to the proper support, care, and treatment for local people than ever before.

In bringing this partnership together, we are working to the same set of values that will translate into better care for our residents.

Details Date posted

01 August 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,860 to £31,671 a year Pro Rata Per Annum inc Fringe HCAS

Contract

Permanent

Working pattern

Part-time

Reference number

343-SDH&C-7125309

Job locations

Epsom General Hospital

Langley wing Block 1 - Dorking Road

Epsom

KT18 7EG

Job description Job responsibilities

Please refer to the Job description and Person specification for more details to help support your application.

Job description Job responsibilities

Please refer to the Job description and Person specification for more details to help support your application.

Person Specification Qualifications Essential

• GCSE level 4/C or above in English and Maths or equivalent experience/qualifications
• Educated to A level, NVQ Level 3 or equivalent

Desirable

• Leadership/Management Qualification or must be able to evidence experience of leading and managing a team
• IT Qualification e.g., RSA/European Computer Driving Licence or equivalent.

Experience Essential

• Previous experience managing others
• Relevant experience of working in an office environment as an administrator
• Experience of handling confidential and sensitive data

Desirable

• Experience of working in healthcare or public service administration
• Experience working in Community Stroke or Neuro Rehab Service

Knowledge, Skills & Abilities Essential

• Extensive administration experience working in the NHS or other large complex organisation.
• Experience leading teams and providing direct line management to admin & clerical staff
• Proficient in using Microsoft Office including word, excel & outlook

Desirable

• Experience of using a patient administration system such as EMIS and SystmOne
• Understanding the NHS requisitioning, ordering, and receipt of goods procedures

Personal Attributes Essential

• Able to maintain high standards of confidentiality
• Good organisational skills and ability to prioritise effectively in order to meet deadlines

Desirable

• Able to show initiative and challenge processes with a view to improving patient pathways or admin processes
• Flexible to meet service demand

Person Specification Qualifications Essential

• GCSE level 4/C or above in English and Maths or equivalent experience/qualifications
• Educated to A level, NVQ Level 3 or equivalent

Desirable

• Leadership/Management Qualification or must be able to evidence experience of leading and managing a team
• IT Qualification e.g., RSA/European Computer Driving Licence or equivalent.

Experience Essential

• Previous experience managing others
• Relevant experience of working in an office environment as an administrator
• Experience of handling confidential and sensitive data

Desirable

• Experience of working in healthcare or public service administration
• Experience working in Community Stroke or Neuro Rehab Service

Knowledge, Skills & Abilities Essential

• Extensive administration experience working in the NHS or other large complex organisation.
• Experience leading teams and providing direct line management to admin & clerical staff
• Proficient in using Microsoft Office including word, excel & outlook

Desirable

• Experience of using a patient administration system such as EMIS and SystmOne
• Understanding the NHS requisitioning, ordering, and receipt of goods procedures

Personal Attributes Essential

• Able to maintain high standards of confidentiality
• Good organisational skills and ability to prioritise effectively in order to meet deadlines

Desirable

• Able to show initiative and challenge processes with a view to improving patient pathways or admin processes
• Flexible to meet service demand

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details Employer name

Epsom and St Helier University Hospitals NHS Trust

Address

Epsom General Hospital

Langley wing Block 1 - Dorking Road

Epsom

KT18 7EG

Employer's website

https://www.epsom-sthelier.nhs.uk/work-for-us (Opens in a new tab)

Employer details Employer name

Epsom and St Helier University Hospitals NHS Trust

Address

Epsom General Hospital

Langley wing Block 1 - Dorking Road

Epsom

KT18 7EG

Employer's website

https://www.epsom-sthelier.nhs.uk/work-for-us (Opens in a new tab)